Office Administrator - Part-time

True North Salmon, a Division of Cooke Aquaculture Inc., a dynamic and growing east coast family company, with Platinum Member status in the Canada’s Best Managed Companies Program, is offering a unique opportunity for the right individual to join the AC Coverts Team in Dartmouth, NS.

Cooke is a global seafood company with operations in North America, Europe, and South America. Our company’s success is driven by our dynamic, highly-skilled and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

The Role

We are seeking a highly organized, detail-oriented Office Administrator to provide administrative and financial coordination across the business. The role coordinates administrative and financial processes for purchasing, operations, production, inventory, shipping, receiving, and customer service. As the key administrative link between the local operation and Head Office, the Office Administrator ensures that documentation, discrepancies, credits, returns, and other outstanding items are tracked and resolved promptly.

*This is a part-time position with the potential to grow into a full-time role in 2027.

Key Responsibilities

• Coordinate purchase orders, receiving records, invoices, credits, returns, claims, and supporting documentation.
• Match purchase orders, receipts, and vendor invoices; identify discrepancies and coordinate corrections.
• Track open purchase orders, outstanding invoices, vendor issues, customer credits, returns, and claims through to completion.
• Act as the administrative liaison between local Purchasing and Operations and Head Office Accounts Payable and Accounts Receivable.
• Maintain accurate vendor, customer, purchasing, inventory, production, shipping, and receiving records.
• Provide administrative support to Operations and Production and ensure operational paperwork is complete and accurately entered.
• Communicate missing or incomplete information, request required documentation and return incomplete paperwork for correction.
• Provide regular updates to the Sales & Operations Manager and escalate unresolved items that may create financial, operational, or customer-service risk.

Qualifications:

• 2-5 years of experience in administration, accounting support, purchasing, operations, or office coordination preferred.
• Strong organizational, time-management, follow-up, and problem-solving skills, with excellent attention to detail.
• Comfortable working with invoices, purchase orders, credits, payments, and other financial documentation.
• Strong Microsoft Office and Excel skills; experience with ERP, accounting, purchasing, or inventory systems is an asset.