Office and Project Administrator
A fully remote administrative role at NAP Development LLC (a commercial real estate owner's rep venture of North American Properties): ~75% office administration (mail, records, vendor coordination, notary services, document management) and ~25% project admin support (contracts, budget tracking, invoicing). Core tools are Microsoft 365 and Adobe Acrobat.
- Compensation
- Not disclosed
- Location
- Melbourne, Florida
- Work setup
- Remote
- Seniority
- Junior
- Employment
- Contract
- Experience
- 1+ years
- Category
- Project management
- Posted
Skills
Must have
- 1–3 years of experience in an administrative, project coordination, office management, or similar role
- Highly organized and detail-oriented, able to manage multiple projects, deadlines, and changing priorities simultaneously
- Demonstrated ability to take initiative, assume ownership, and work independently with limited day-to-day supervision
- Strong written and verbal communication skills with a professional, responsive approach
- Comfortable working in a fully remote environment with a consistent, dependable schedule
- Strong judgment and discretion when handling confidential company, financial, contractual, and personnel information
- Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel) and Adobe Acrobat
- Ability and willingness to learn project management, document management, accounting, and other Company systems
- Willingness and ability to obtain and maintain a notary commission, including remote online notarization capabilities, may be required
- Resourceful and solutions-oriented, with interest in continuously improving administrative processes and workflows
Nice to have
- Commercial real estate, construction, development, or property management experience
- Current notary commission
Full description
Founded in 1954, North American Properties (NAP) is a privately held, multi-regional real estate operating company with a long history of acquiring, developing, and managing retail, multifamily, mixed-use, and office properties across the United States. NAP Development LLC is a venture office of NAP focused on providing Commercial Real Estate Owner’s Representative services. The team operates in a fully remote environment. This is an entry level job. This associate must reside in the state of Florida. Candidates in Orlando, Florida are preferred.
The Office and Project Administrator serves as the operational backbone of NAP Development LLC. This is first and foremost a broad administrative role, with approximately 75% of the position focused on keeping the day-to-day operations of the office organized, responsive, and running smoothly. Responsibilities include managing correspondence and records, coordinating with vendors and consultants, preparing and routing contracts and other documents, providing notary services, and supporting scheduling and documentation needs across a distributed team.
The remaining 25% of the role provides project administration support, working closely with Project Managers and Partners to help maintain budget tracking, coordinate invoicing, and keep pay application and related project workflows moving accurately and on schedule.
This role is well suited for someone who enjoys taking ownership of the systems and details that keep a small, fast-moving organization operating effectively. The ideal candidate is highly organized, resourceful, comfortable managing multiple priorities, and naturally becomes the person others rely on when they need to find something, coordinate something, send something, or get something signed.
**General Office Administration
Correspondence and Communications**
· Retrieve, sort, digitize, and route all mail received through the office PO Box, ensuring time-sensitive items are directed to the appropriate team member promptly.
· Coordinate internal and external meetings across calendars, time zones, and project locations.
· Arrange business travel and prepare or process expense reports as needed.
· Assist with bank reconciliation and account documentation under management oversight.
**Notary Services
**· Provide notary services for company documents, contracts, closing packages, lien-related documents, and other business needs.
· Provide mobile/remote online notarization when signers are offsite, with associated costs covered by the Company.
· Maintain required notary records and journals and ensure the notary commission remains current and in good standing.