Office Assistant (1-year temporary contract)

Your role

As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.

The position is offered on a 1-year temporary contract.

Your daily adventureWELCOME VISITORS & INCOMING INQUIRIES

Manage incoming calls and emails and direct them to the relevant team members

SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY

Supervise daily office maintenance and cleaning activities

PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES

In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials

COORDINATE PARKING AND TRANSPORTATION SERVICES

Manage parking allocations, transportation cards, and related employee requests

MANAGE THE COMPANY'S INTERNAL LIBRARY

Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials

COORDINATE EMPLOYEE BENEFITS

Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements

MAKE TRAVEL ARRANGEMENTS

On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings

RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS

Ensure timely delivery and verify the accuracy of all travel details

SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES

Including document filing, reporting, correspondence, and other administrative tasks

INTERACT AND COMMUNICATE EFFECTIVELY

With employees across the studio to ensure smooth execution of tasks and assignments

PERFORM OTHER ADMINISTRATIVE DUTIES

As assigned by the direct manager

Your skillsKNOWLEDGE

Proficiency in English and the Microsoft Office suite

COMMUNICATION SKILLS

Ability to collaborate effectively with team members

Ability to adapt communication style to different audiences

ORGANIZATIONAL SKILLS

Excellent attention to detail with the ability to multitask and prioritize effectively

ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS

With employees, managers, and external partners

We offer

Multicultural & friendly working environment

Working with the best professionals in the games industry on AAA video games

Flexible working hours & additional days off

Private medical health & dental care

Employee assistance program

Learning & knowledge sharing programs

International trainings & conferences

Top location next to Borisova Garden Park

Public transport card & food vouchers

Gifts for special occasions

Free games & game dev merchandise

Memorable parties & teambuilding events

HOW TO APPLY

Please send us a copy of your updated CV and Cover letter in English.

All applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.