Office Assistant | Lisbon

Mission:

Help create a welcoming, organized, and well-maintained workplace where employees and visitors can feel supported every day.

What will your responsibilities be?

• Ensure the daily organization and maintenance of the office, keeping all areas functional and well-presented.

• Manage the office's snacks and beverages logistics, ensuring that essentials are always available on-site.

• Receive, register, and efficiently distribute internal and external mail and packages.

• Manage office supplies, including stock of stationery, utensils, and various consumables.

• Support the preparation and execution of internal events and celebrations, such as Christmas and Halloween decorations or other local company initiatives.

• Assist visitors and employees, providing a courteous and professional welcome.

• Work with the People team to identify needs for improvement or maintenance of the office premises.

Profile and requirements:

• At least 2 years of experience in reception, office assistant, or office administration roles.

• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

• Proactivity, initiative, and the ability to solve day-to-day office problems.

• Strong communication and interpersonal skills.

• Fluent English is essential; French is an asset.

• Flexibility to support decoration activities and internal events.

• Basic knowledge of office tools (MS Office or similar).

What we have to offer you

• A dynamic and collaborative working environment, with the opportunity to make a real impact
• A competitive salary package, aligned with your proven level of experience
• Meal allowance and health insurance for employees
• Shuttle transport service to the offices in Leiria, Caldas da Rainha and Ponte de Sor
• Bonus in line with company policy
• Access to the Employee Assistance Programme (EAP)

Pre-Employment Requirements

Employment offers may be contingent upon successful completion of a background check and reference verification, in accordance with applicable laws and company policy.

Do you want to know more about us?

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