Office Coordinator (Grand Prairie)

Role
At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.

We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.

Key Responsibilities
Administrative & Office Support

Respond to customer inquiries via email and telephone in a timely and professional manner
Enter customer orders accurately as received and forward orders
Complete warehouse transfers for consignment customers as required
Prepare and process bills of lading for outgoing shipments
Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
Create and submit purchase orders to vendors as required
Receive and confirm purchase orders in the system once materials arrive
Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
Assist with semi-annual physical inventory counts
Perform costing for new products and maintain annual price lists
Carry out additional duties as assigned by management

Qualifications

• High school diploma or equivalent required; college coursework in accounting or business is a plus
• Minimum of 2 years of experience in administrative, billing, or accounting roles

• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
• Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
• Strong verbal and written communication skills
• Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed

Working Conditions:

75% office based; ability to sit for prolonged periods of time.
25% standing/walking,climbing, bending, twisting, reaching.

Effort/Physical Demands:

Constant communication with employees, peer, managers.
May be required to work outside of normal working hours to meet the needs of production.

Health and Safety Responsibilities:

Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
Must use or wear equipment, protective devices, or certain clothing as required by the company.

Benefits:

Competitive pay and overtime opportunities
Health, dental, and vision insurance
Paid time off and holidays
401K
Employee Stock Ownership Plan
Career development and training opportunities
Clean, safe, and team-oriented work environment

This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy. Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.