Office Manager

About Anchor Paper Company:

Anchor Paper Company, headquartered in Saint Paul, MN, is a trusted distributor of premium paper and packaging products sourced from the nation’s top mills. With over a century of experience and four generations of family leadership, we are proud to be an employee-owned company committed to integrity, innovation, and exceptional service. Our culture values teamwork, creativity, and a customer-first mindset, making us a leader in the paper and packaging industry.

Position Overview:

The Office Manager role is responsible for managing office operations and procedures. This role is responsible for creating and maintaining a welcoming and professional Office experience and is the first point of contact for our internal and external customers.

Key Responsibilities:

Office Administration

• Maintain office efficiency by planning and implementing office systems.
• Design filing systems; implement & monitor.
• Review and approve office supply requisitions, equipment procurement, and seasonal contracts.
• Manage office supply inventory.
• Plan and coordinate office events
• Look for areas of improvement throughout the office, bring ideas and areas of improvement to leadership for approval.
• Maintain a welcoming front office area for our internal and external customers.
• Switchboard operation, qualifying the caller, and accurately transferring the caller.
• Mail distribution and metering.
• Managing incoming mail by sorting, opening and dividing checks and remittances.
• Maintenance and distribution of company lists.
• Responsible for sorting invoices with specifics to credit card, COD, credits, and mail for proper payment methods.
• Responsible for sorting statements on the 1st of each month.
• Other duties as assigned.

Executive Assistant

• Managing CEO’s calendar and updating as required
• Maintaining and effectively taking meeting minutes as requested
• Arranging travel and accommodations for traveling Anchor employees (flights, hotels, rental cars)
• Signing up for events as directed (PIM, NAWBO, etc.)
• Facilitate employee committees for future events to include holiday parties and the annual Customer Appreciation event coordination.
• Responsible for communicating event details across all locations and with Department Heads as needed.
• Coordinate the sending of floral or other arrangements on behalf of Anchor Paper.

Apparel & Swag

• Create and streamline a policy and procedure for ordering swag and apparel.
• Manage inventory and maintain a clean and orderly swag and apparel storage area.

Qualifications:

• Strong interpersonal skills

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• Friendly
• Effective communicator
• Willingness to help and take on new tasks.

• Multitasking and time management skills

• Works through and handles multiple tasks simultaneously.
• Seamless transition between projects and tasks.
• Attention to detail and ability to focus on the task at hand.

• Adaptability

• Adjusts to the day while maintaining deadlines.
• Flexible and able to take on new tasks as needed.

• Proficient in Microsoft Word, Excel, and Outlook.

· Ability to work independently with minimal supervision to complete assigned duties

AAP/EEO: Anchor Paper Company is an Equal Employment Opportunity and Affirmative Action Employer