Office Manager

Office Manager

At ICEYE, we design, build and operate the largest fleet of Synthetic Aperture Radar (SAR) satellites in the world. Using advanced technology, our constellation collects topographical data about any location on Earth, day or night, through any weather conditions.

Headquartered in Southern California, our customers are society’s heroes – intelligence professionals, warfighters, first responders, and scientific researchers. As a trusted mission partner, the United States and its allies depend on us for critical information when it matters most.

Role Description

The Office Manager is the organizational anchor for our leadership team and workplace. Serving as the primary point of contact for internal and external stakeholders, you will expertly balance executive support with seamless day-to-day office operations. This role requires strong organizational capabilities, sound judgment, and the ability to manage a range of administrative responsibilities alongside day-to-day office operations.

The successful candidate will play a central role in ensuring the leadership team can operate efficiently and that the workplace runs smoothly. This position is well-suited to a candidate who performs effectively in a dynamic environment and is committed to a high standard of operational excellence.

This is an exciting time to join our organization. As a scale-up company with a small but growing office, this role offers the opportunity to help shape our workplace operations and culture as we expand, while collaborating with and drawing support from team members located across the country.

ResponsibilitiesOffice Operations & Management (approx. 70%)

· Oversee daily physical workplace operations, ensuring a clean, safe, fully stocked, and welcoming environment.

· Visitor Vetting: Ensure all guests are properly vetted (US citizen vs. Foreign National checks) before entering secure areas. Be the first line of defense for visitors and security policy.

· Serve as the primary liaison for property management, facilities maintenance, and external vendors.

· Manage the procurement of office supplies, equipment, and snacks within an assigned budget.

· Coordinate internal workplace logistics, including desk seating maps, office space optimization, and safety protocols.

· Lead the logistics for team events, meetings, happy hours, and external guest hospitality.

· Assist with the workplace onboarding experience, preparing workstations and company materials for incoming hires.

Executive Support (approx. 30%)

· Manage complex calendars, scheduling internal/external meetings across time zones while protecting the executive's focus time.