Office Manager

Overview

Job Title: Office Manager Location: Washington, DC

Rivet Operations Company is looking for an Officer Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This role is full-time (40 hours per week) and on site. It provides independent daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.

In this role, you will write technical correspondence and reports that leadership uses to make decisions. It also helps plan and runs major meetings, and processes security information under SSP security policy. It suits an experienced administrative professional who works independently, uses sound judgment, and solves problems without close direction while meeting strict deadlines.

Key Responsibilities• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.• Book travel in DTS according to SSP travel policy and procedures.• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.• Schedule conference rooms, conference calls, and video teleconferences (VTCs).• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.• Process mail according to SSP correspondence guidelines.

Requirements

Required Qualifications• U.S. citizenship and ability to maintain a Secret security clearance. • Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.• Associates degree or equivalent is required; Bachelors degree is preferred. • 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.• Experience scheduling appointments and handling professional emails.• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.• Skill in formatting, processing, and maintaining records for official documents.• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.• Excellent verbal and written communication skills.

Benefits: Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.rivetopsllc.com.