Office Manager

Vista Musical Instruments is an innovative, global collective of music-related brands dedicated to building meaningful products and experiences for the music community. Brands include MONO, Harmony, Heritage Guitars, Teisco, Swee Lee, Dawsons, and Manny’s. Vista Musical Instruments is headquartered in Singapore, with operations in the USA, UK, and APAC, and is a part of Caldecott Music Group.

Established in 1946 and headquartered in Singapore, Swee Lee is South East Asia's leading omni-channel musical instrument and lifestyle retailer and distributor. Committed to community and creativity, the brand's mission is to be the region's trusted house of music and expression. Swee Lee is known for curating immersive experiences at their cafes and Local store concepts, and matching customers with the products and services they need throughout their musical journey. With a legacy rooted in thoughtfulness, resourcefulness, and enthusiasm, Swee Lee embodies a passion for music that resonates across the region. Swee Lee is a part of Vista Musical Instruments and has locations in 5+ countries across South East Asia.

Job Overview:

Are you a master of organization who thrives on keeping things running like clockwork? Do you love creating an environment where teams can do their best work?

Swee Lee is looking for a proactive and detail-oriented Office Manager to join our team in Metro Manila! In this role, you will be the organizational backbone of our workplace, coordinating daily administrative procedures, managing vendor relationships, and ensuring a safe, positive, and productive environment for all employees.

Responsibilities:

• Oversee daily office operations and optimize administrative systems.

• Coordinate facilities management, including routine maintenance, repairs, and vendor relationships.

• Manage office supplies, equipment inventory, and general workplace arrangements.

• Schedule meetings, organize team events, handle internal communications, and greet visitors.

• Manage office operational budgets and accurately track day-to-day administrative expenses.

• Ensure strict compliance with company health, safety, and security procedures.

• Assist with HR-related tasks and support onboarding processes for new team members.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.

• Proven experience in an administrative, office coordinator, or office management role (previous experience as a Front Office Manager or Office Administrator is highly advantageous).

• Highly proficient with core office software ecosystem tools, including Microsoft Office and Google Workspace.

• Proven experience in an administrative, office coordinator, or office management role.

• Strong organizational and multitasking skills with excellent attention to detail.

• Exceptional written and verbal communication skills.

• Hands-on experience with budgeting, scheduling, and vendor coordination.