Office Support & Administration

About the job

You are the connecting force in our Rotterdam office - keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon.

• Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls

• Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager

• Take care of facility matters — orders, post, transport, maintenance and office supplies — and ensure a pleasant, well-organised working environment

• Maintain contact with the landlord, IT supplier and other service providers

• Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes

• Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments

• Support the onboarding of new colleagues — workspace, keys, materials — and signal where administrative or office processes can be improved

Who you are

Organisation is in your DNA. You enjoy creating structure, anticipating what colleagues need before they ask, and switching fluently between administrative precision and hands-on coordination. Further, you have:

• MBO+ / HBO working and thinking level in administration, finance or business operations

• Experience with financial administration and an accounting system

• Strong command of the English language (our working environment is international)

• A hands-on, proactive mentality with a strong sense of structure

• The ability to work independently while staying approachable and communicative

Don't have all the experience, but still think you're a good fit for this role? We welcome new talent with the right traits and mindset - please apply via the button below to learn about our opportunities.

What we offer

You'll join a diverse team of technical and commercial colleagues working on technology that contributes to a cleaner maritime industry. The job benefits include:

• A one-year contract for 24 hours per week

• 24 vacation days as well as 13 ADV days for a fulltime position

• A company fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands

• Flexible working hours, as well as the possibility to work from home

• An international working environment within a 140-year-old company that still operates with a start-up mindset

Do you want to be a part of Alfa Laval?

Are you curious? Use the button below to apply directly — in Dutch or English. Not ready to apply yet? Please contact us for more information or other career opportunities at Alfa Laval Rotterdam.

Rachid L’Bouny

recruitment.nijmegen@alfalaval.com

+31 (0)645256520