Onsite Administrative Assistant (AVA101926)

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Responsibilities:

• Handling day-to-day tasks and communication in a fast-paced environment

• Assisting owners with questions regarding policies and procedures

• Assisting owners with HOA related issues and communicate to CAM when appropriate

• Opening all mail and packages and distribute appropriately

• At the direction of the CAM, electronically filing all invoices and send to CAM for processing.

• Invoicing property entities for water usage and confirm payment

• Invoicing property entities for employee vehicle passes and confirm payment

• Keeping all contact lists up to date

• Keeping all Homeowner packets up to date

• Using Google Drive, Microsoft Word, Excel, Outlook

• Keeping Security Binders up to date

• Keeping all owner files up to date

• Keeping owner portal up to date with monthly and annual documents

• Acting as an owner liaison between owners/guests and vendors, as needed

• Processing and making bank deposits twice weekly

• Keeping file and record retention system up to date

• Preparing for and attending quarterly HOA Board meetings following set procedures

• Preparing for and attending Annual Owners Meeting and Reception following set procedures

• Preparing meeting minutes for all Board of Director and Annual Meetings

• Assisting in preparing, proofing and sending communications out to owners and others

• Preparing and managing ordering for annual vehicle passes and annual meeting materials

• Assisting CAM with projects and meetings as requested

• Attending miscellaneous meetings when requested by CAM or Board of Directors

• Plus other work-related tasks as needed