Operations Manager

The Operations Manager will support the day to day business operations of the school, duties include but are not limited to: office management, school/student support, parent and public relations, data collection and maintenance.

DutiesOffice Management

• Track daily student attendance;

• Maintain building calendar and assure compliance with scheduling policies;

• Maintenance liaison to Maintenance Director;

• Open/sort mail;

• Maintain accurate and up-to-date billing and reconciliation of parent payments through EZ Care;

• Reconcile petty cash; distribute petty cash;

• Maintain staff list and Parent Advisory Board list;

• Send ordering requests to Purchasing Manager per policy (2x/month);

• Set policy on copy machine use and enforce policies regarding the use; and

• Liaison between outside organizations and your building.

School/Student

• Support Head of School in developing and maintain a positive school culture in the building;

• Support Head of School/Staff/Parents with student disciplinary issues;

• Support Director of Athletics with all sports (Upper);

• Supervise inventory system to assure adequacy of classroom supplies;

• Schedule field trips and provide for transportation, payment and record keeping;

• Administer to sick or injured children;

• Update schedule changes for transportation and extended day and transmit billing information in EZ Care;

• Support students/parents with summer camp enrollment; and

• Under the Director of Placement, facilitate the High School Placement process for students (Upper).

Parents/Public

• Communicate with parents regarding absences, recruitment for programs;

• Parent Advisory Board liaison and assist Head of School;

• Assist with Open House;

• Facilitate Spanish-speaking parent groups;

• Coordinate Parent Conferences and translations;

• Coordinate parent mailings;

• SPED follow through-register, forms, etc.;

• Supervise enrollment process including lottery (ELC); and

• Support Director of Placement with HS parent meetings (Upper).

Data Collection and Maintenance

• Enrollment files;

• Maintain hard copy files for children (official, current, terminated, and special needs);

• Maintain database (PowerSchool);

• Maintain staff files;

• IT liaison to IT Director;

• Troubleshoot minor IT issues; and

• Communicate IT issues from teachers to IT Director.