Parish PREP Administrative Assistant

Religious Education Office JOB DESCRIPTION

POSITION: Parish Religious Education Program (PREP) Administrative Assistant
REPORTS TO: Coordinator of Religious Education (CRE)
CLASSIFICATION: Part-Time, Non-Exempt
HOURS: 10- 15 hours per week; possibly more for Sacraments

PRIMARY OBJECTIVE:

Provide support and skilled office services to the CRE in the administration and
operation of the Parish Religious Education Program (PREP) office.

DUTIES AND RESPONSIBILITIES:

The Administrative Assistant has the responsibility of assisting the coordinator in
the administration of the Parish Religious Education Program (PREP) and
managing the daily activity for the Office.
The Administrative Assistant needs to be a person capable of self-management
and multitasking in a fast-paced environment while serving the needs of our
families and the parish community.
General office duties include:

• Process registrations through Parish Giving and in Ministry Platform,

update family contact information and email distribution lists in outlook.

• Maintain computer database (Ministry Platform) and Excel spreadsheets of

tuition and program fees.

• File, make copies, and other administrative support for Sacramental

practices and celebrations, parent meetings, etc.

• Print and collate PREP materials such as assessments, study guides,

progress reports, sacramental booklets and certificates.

• Assist on PREP night (Monday evening), sacraments, meetings and other

PREP functions.

• Maintain inventory and assist in ordering books, supplies, and materials
• Interact professionally and effectively over the phone, in-person, with

parents, catechists, volunteers, etc.

• Establish his/her timetables and meet with the coordinator regularly to

discuss status of current tasks and next steps.

• Keep CRE informed and updated on all PREP matters
• Other duties as assigned by Coordinator

Position Requirements:

• A practicing Catholic, fully adherent to the Church’s teachings in faith and

morals, with a love for Jesus Christ and His Church.

• Strong organizational skills and attention to detail.

? Ability to take initiative, be a self-starter, and follow directions. Ability to
maintain confidentiality.

• Good communication skills for interactions with parents, students,

catechists, volunteers, etc.

• Technology – demonstrates proficiency with or the ability to learn the

following computer programs or web-based tools such as: Microsoft
(Word, Excel, PowerPoint, Publisher), Flocknotes ---Google (forms, docs,
spreadsheets, etc.)