Payroll & Accounting Specialist

Are you someone who likes to dig into details and problem solve? Do you enjoy working in a fast-paced team environment? Do you have knowledge and experience working in Excel? If yes, Medical Associates is hiring a full-time Payroll & Accounting Specialist to join our Finance team!

Schedule: Mon-Fri 8:00am-5:00pm, hourly position. Flexibility available!

Benefits Package Includes:

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing
• Flexible Paid Time Off Program (24 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

Essential Functions & Responsibilities:

• Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
• Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
• Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
• Perform general ledger reconciliations for all bank accounts.
• Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
• Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
• Miscellaneous monthly invoicing for outside contracts for non-patient care pay.

Knowledge, Skills and Abilities:

Experience: One to three years of similar or related experience.

Education: Equivalent to a two‑year college degree or completion of a specialized course of study or certification at a business or trade school.

Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.