Payroll Assistant

Job Description & Requirements

• Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.

• Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expiry dates, csoc expiry dates, passport expiry dates & etc).

• Enforce strict controls on advances/loans—record, prepare bank file and recover fully.

• Ensure allowance and deductions are reflected in the payroll.

• Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.

• Resolve bounced payments quickly.

• Finalise cash salary amount and coordinate to get the cash ready by the 8th.

• Keep the HR team & HOD informed of any payroll queries and respond to workers/ supervisors within 2 working days.

• Submit job costing reports by the 10th.

• Issue payslips by the 14th.

• Check and tally balance of loan to workers against records of Finance Department on a monthly basis.

• Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.

• Keep track of salary advances and giro transfers in Excel in a timely manner.

• Update and ensure accuracy of the increment excel in a timely manner.

• Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.

• Check and submit yearly Employment Income IR8A.

• Prepare the required documents and respond to queries raised by the Finance auditor.

• Apply for levy waiver.

• Support ad-hoc tasks (e.g., Provide name listand payroll information for top management/ surveys/ policy renewals/submissions).

• Apply for bank accounts and distribute ATM cards in return with workers’ acknowledgements.

• Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.

• Maintain petty cash records.

• Reply to WhatsApp messages promptly.

Requirements

• Available to start immediately.
• Fresh graduates are welcome. We can teach.

• Knowledge with Infotech Payroll & TMS modules is an advantage.

• Detail-oriented, proactive, and patient.

• Consistently having the passion to improve your work procedures and bring up to the team for discussion.

• Problem-solving and flexible thinking.

• Clear communication across all levels.

• Responsible team player—plan leave to avoid payroll timelines.