Payroll Associate

Job Description:

THE OPPORTUNITY

The Payroll Associate is responsible for the accurate, timely, and compliant processing of payroll for all employees. The role ensures payroll activities comply with company policies, tax regulations, labor laws, and statutory requirements while maintaining the confidentiality and integrity of employee payroll data. The Payroll Specialist also serves as a key point of contact for payroll-related inquiries and contributes to payroll process improvements and system enhancements.

RESPONSIBILITIES

Payroll Processing

• Process weekly, bi-weekly, semi-monthly, or monthly payroll accurately and within established deadlines.
• Review and validate payroll input, including new hires, terminations, promotions, salary adjustments, bonuses, overtime, commissions, leave, and employee deductions.
• Ensure accurate calculation of earnings, taxes, benefits, garnishments, pensions, and other statutory deductions.
• Reconcile payroll registers and resolve discrepancies before payroll is finalized.
• Prepare off-cycle payrolls and special payments when required

Payroll Administration

• Maintain accurate employee payroll records and support documentation.
• Process employee changes in accordance with approved HR documentation.
• Maintain payroll master data within the payroll and HR information systems.
• Coordinate payroll activities with HR, Finance, and Benefits teams to ensure data accuracy.

StockPlan Administration

• Assist with the administration and processing of the company Equity Compensation plans (ESOP, RSUs, MSPPs, Stock Options)
• Track and manage vesting schedules and grant criteria ensuring Perfect data integrity.

Time Tracking

• Partner with HRIS/Time Attendance on reconciling hours and time tracking issues.
• Partner with HRIS/ Time Attendance on Earnings Code set up and Missed Punches errors.

Payroll Reconciliation & Reporting

• Perform payroll reconciliations between Workday and Time Tracking systems.
• Prepare payroll journals entries as needed.
• Review payroll registers identify discrepancies and resolve issues prior to payroll completion.
• Audit payroll transactions, deductions, tax withholding, garnishments, and retirement contributions to ensure accuracy and compliance.

Employee Support

• Respond promptly to employee payroll inquiries regarding salaries, deductions, taxes, leave, benefits, and other payroll matters.
• Provide clear explanations of payroll calculations and statutory deductions.
• Resolve payroll issues professionally while maintaining confidentiality.