Payroll & Leave Specialist
- Compensation
- Not disclosed
- Location
- Indianapolis, IN, US
- Work setup
- Hybrid
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Finance
- Posted
Skills
Must have
- Five or more years of payroll administration experience, including end-to-end payroll processing.
- Demonstrated knowledge of FMLA, ADA, disability leave administration, leave coordination, and the application of leave and accommodation requirements in complex employee situations.
- Demonstrated knowledge of federal, state, and local payroll tax withholding, wage and hour requirements, garnishments, benefit deductions, retirement plan deductions, year-end payroll processes, and l
- Experience reconciling payroll registers, taxes, benefit deductions, retirement plan feeds, leave payments, and payroll-related liabilities.
- Strong analytical, critical thinking, problem-solving, organization, documentation, and attention-to-detail skills.
- Ability to manage confidential employee payroll and leave information with discretion, accuracy, and professionalism.
- Ability to communicate clearly with employees, leaders, HR, Accounting, Treasury, Benefits, auditors, and external vendors.
Nice to have
- Associate’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
- Experience with Oracle EBS or similar payroll/HRIS systems preferred.
- Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or SHRM Certified Professional (SHRM-CP) preferred.
- Experience supporting payroll for union and non-union employee populations preferred.
- Experience with retirement plan deductions, payroll audits, or payroll tax reporting preferred.
Full description
Overview
We have an exciting career opportunity for a Payroll & Leave Specialist to join our team!
The Payroll & Leave Specialist is responsible for accurate, timely, confidential, and compliant end-to-end payroll administration and employee leave management. This role manages bi-weekly payroll processing, timekeeping validation, gross-to-net, special pay calculations, payroll controls and leave administration while ensuring compliance with federal, state, and local regulations.
The Payroll & Leave Specialist serves as the subject matter expert, partners with HR, Accounting, Treasury, Legal, and leaders to support payroll accuracy and effective leave administration. This role also maintains payroll and leave systems and workflows within Oracle EBS and administers payroll-related benefit and 401(k) deductions, direct deposits, off-cycle payments, tax withholding, garnishments, benefit and retirement plan, union dues deductions, PTO/vacation and personal time accrual activity, and year-end payroll processes.
Citizens Energy Group offers competitive salary and benefits including:
- Health, Dental & Vision
- Defined Benefit Pension Plan
- 401(k) Retirement Plan with company match
- Short-Term Incentive Plan (STIP)
- Health Savings Account (HSA) with company contribution
- Wellness Program
- Adoption and tuition assistance
- Employee Credit Union
- PTO and Paid Holidays
- Flexible Hybrid Work Schedule
If you are looking for a new opportunity, we invite you to apply and talk about the possibilities of starting a rewarding new chapter of your career! Compensation: Grade 8 ($68,300 minimum)
Responsibilities
- Processes end-to-end bi-weekly payroll accurately and on schedule, including time and attendance review, earnings, overtime, special pay, adjustments, direct deposits, replacement checks, off-cycle payments, and final pay.
- Validates timecards, pay codes, payroll inputs, employee changes, new hires, terminations, pay rate changes, leave payments, PTO/vacation accruals, and other payroll-impacting transactions prior to payroll close.
- Administers payroll deductions and withholdings, including federal, state, and local taxes, benefits, retirement/401(k), garnishments, tax levies, child support, charitable contributions, union dues, and other voluntary or required deductions.
- Administers disability, military, and other company-provided leaves. Evaluates FMLA eligibility and qualifying events, applies leave policies and regulatory requirements, and coordinates the interactive process and accommodation requests under the ADA in partnership with HR leadership, Legal, and other stakeholders, as appropriate.