Payroll Tax Analyst III

I. Job Summary

The remote Payroll Tax Analyst III is a senior-level payroll tax professional responsible for ensuring accurate, compliant, and timely payroll tax reporting and remittance across multiple jurisdictions. This remote role supports a complex, high-volume payroll environment covering the United States, Canada, and Puerto Rico.

Operating within Finance Shared Services, this position plays a critical role in safeguarding compliance while partnering with Payroll Operations, HR, Accounting, and external agencies to balance regulatory requirements with business needs. The Analyst III serves as a subject matter expert in payroll taxation and is expected to independently manage complex tax matters, audits, and system-related tax configurations.

II. Essential Duties and Responsibilities

• Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns.
• Oversee multi-state and multi-jurisdictional payroll tax compliance in a high-volume environment.
• Monitor tax deposits and funding to ensure compliance with all statutory deadlines.
• Review and validate tax configurations within Oracle HCM and ADP SmartCompliance to ensure accurate tax withholding and reporting.
• Manage quarter-end and year-end payroll tax reconciliations, including Forms 941, 940, W-2, T4, and related filings
• Independently research and resolve complex payroll tax notices from federal, state, and local authorities.
• Lead interactions with tax agencies regarding assessments, penalties, and compliance matters.
• Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis.
• Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence.
• Serve as a subject matter expert on payroll taxation, including wage limits, reciprocity rules, multi-state withholding, and unemployment tax complexities.
• Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes.
• Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions.
• Support compliance related to garnishments, levies, and other statutory withholding requirements.
• Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk.
• Perform reconciliations between payroll systems, tax service providers, and the general ledger.
• Proactively identify compliance gaps and recommend process improvements.
• Support continuous improvement initiatives within payroll tax operations.
• Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM.
• Partner with ADP SmartCompliance to ensure proper system configuration and issue resolution.
• Participate in payroll system upgrades, tax updates, and process enhancements.
• Document standard operating procedures and strengthen process governance.

III. Qualifications

A. Required Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive payroll tax experience in a complex, multi-state environment.
• Experience with Oracle HCM and ADP SmartCompliance.
• Strong analytical skills and attention to detail.

B. Preferred Qualifications

• Master's Degree or equivalent experience in Accounting, Tax, Business Administration, or similar area of study
• Certified Payroll Professional (CPP) designation.

IV. Physical Requirements

Listed below are key points regarding physical demands, physical and occupational risks, and the work environment of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Frequently

• Repetitive Motions
• Eye/Hand/Foot Coordination

Constantly

• Sitting
• Talking
• Hearing

Office: This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.

Pay: The expected base pay range for this remote position across the U.S is $90,000 - $105000 . This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location.

V. Benefits

At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

If this sounds like the opportunity that you have been looking for, please click Apply.