Personal Assistant to Director

Key Responsibilities

• Manage and coordinate the CEO’s daily schedule, meetings, appointments, travel, and priorities.

• Accompany the CEO on project visits and business travel whenever required.

• Coordinate across multiple projects.

• Act as a central point of coordination between the CEO, internal departments, project teams, consultants, partners, vendors, and other stakeholders.

• Track discussions, decisions, commitments, deadlines, and action items and ensure timely follow-ups.

• Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents.

• Organize and maintain important project-related and confidential documentation.

• Ensure smooth communication and information flow between the CEO and relevant stakeholders.

• Proactively identify pending tasks and follow up with concerned individuals until closure.

• Support the CEO in prioritising tasks and managing multiple ongoing activities efficiently.

• Adopt and utilize technology, AI tools, automation platforms, and digital systems to improve productivity and streamline processes.

• Handle sensitive and confidential information with the highest level of discretion.

• Undertake additional coordination and administrative responsibilities as required by the CEO.

Requirements

Required Skills & Competencies

• Minimum 4 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior leadership.

• Prior experience in the real estate, construction, infrastructure, or project-based industry is preferred.

• Excellent coordination, follow-up, and multitasking abilities.

• Strong verbal and written communication skills.

• Highly organised with excellent time-management skills.

• Strong interpersonal skills and confidence in coordinating with people at different levels.

• Tech enthusiast with a strong interest in digital tools, AI, and automated processes.

• Proficiency in MS Office, Google Workspace, and other productivity or collaboration tools.

• High level of confidentiality, professionalism, and reliability.

• Flexible and willing to travel frequently based on the CEO’s project visits and business requirements.