Procurement Head - Infrastructure & Luxury Sourcing

JOB DESCRIPTIONPosition Title: Procurement Head

Superior Position Title: Group Head - Real Estate & Infra

Grade / Level: 07/A

Division / Department: Real Estate and Infrastructure

Location: Pune

1. JOB PURPOSEBusiness Context:

Job Purpose: Procurement Head at our company to strategically direct, govern, and execute the end-to-end procurement lifecycle for large-scale institutional construction campus developments alongside bespoke, high-value, ultra-luxury residential projects for High-Net-Worth Individuals (HNIs). This position is accountable for balancing heavy civil infrastructure scale with white-glove global retail sourcing, optimizing multi-crore capital expenditures, and establishing a zero-defect supply chain by implementing procurement software and digital tools.

2. ORGANISATIONAL CHARTComments:

• The role would provide procurement oversight for the Campus Project, L&D Project and other.

• Note: the incumbent in the role will also manage all procurements at the KP-59 property and all Family properties.

3. PRINCIPAL ACCOUNTABILITIESAccountabilities Major Activities % of Time:1. Strategic Infrastructure Sourcing and Risk Assessment:

• Formulate and govern macro procurement frameworks for bulk civil commodities including structural steel, cement, Ready Mix Concrete (RMC), external glass facades, and extensive MEP/HVAC layouts.

• Structure and evaluate macro turn-key work packages, construction agreements, and logistics contracts to enforce clear delivery timelines.

• Scale and maintain a reliable, audited database of industrial suppliers to achieve continuous material availability on-site.

• Building long-term procurement plans based on business needs.

• Leading vendor evaluation, negotiation, and long-term supplier partnerships.

• Evaluating vendor performance and fostering strong partnerships.

• Identifying and mitigating supply chain vulnerabilities.

• Conducting risk assessments for suppliers and key materials.

2. High-End Boutique & Luxury Sourcing:

• Directly establish procurement networks to import ultra-premium finishings including Italian marble, high-end automation setups, architectural fixtures, and customized interior woodwork.

• Function as the principal strategic interface alongside top-tier design consultants, global design houses, and others to track down rare design components.

• Design and implement stringent pre-dispatch visual and structural inspections at global factories to protect custom orders from damage or defects.

3. Cost Optimization, Risk Control & Value Engineering:

• Execute value engineering audits on architectural plans through consultants to integrate alternative raw materials that drop baseline capital consumption while preserving structural integrity and design language.

• Securing favorable commercial terms and value-added benefits.

• Managing spend through analytics and process improvements.

• Coordinate complex international logistics, oceanic freight forwarders, custom clearing lanes, and dynamic duty frameworks to control hidden import expenses.

• Mitigate raw material price volatility through forward contract frameworks and volume-backed pricing locks.

• Provide input, guidance and solutioning to address exceptions related to logistics, integration and coordination in expansion plans.

• Keep the big-picture view of aligning Infrastructure, facilities management and compliance requirements, and seek opportunities for collaboration, improvements and to minimize issues related to inter-dependencies.

• Collaborating with finance, projects and other leaders to forecast demand.

4. Projects & COE:

• Leverage analytics, identify and drive projects through COE for improving operational efficiency, driving innovation and building capability within the function.

• Track project milestones and provide guidance during project execution and resolve challenges/ issues/ escalations, if any.

• Carry out thorough project evaluations and assessments to identify areas for improvement and implement necessary corrective measures.

• Implementing procurement software and digital tools.

5. Governance, Contractual Compliance & Leadership:

• Enforce flawless adherence to corporate policies, internal audits, statutory rules, and import/export regulatory standards.

• Lead, evaluate, and mentor a high-performing team of commercial procurement experts and luxury sourcing executives.

• Identify and create development opportunities for team members to enhance functional knowledge.

• Provide leadership and guidance to the project team, fostering a collaborative and high-performance work environment.

• Structuring, reviewing and governing agreements.

• Ensuring compliance with legal, ethical, and organizational standards.

• Creating policies and processes for seamless purchasing operations.

MAJOR CHALLENGES:

• Meeting the expectations and desired level of services.

• Scouting for the right material/ machinery within the stipulated time.

• Taking a holistic perspective of quality, cost and time requirements for certain decisions.

• Balance the expectations of businesses and drive delivery of Project/s.

4. DECISIONS:Decisions made by job holder:

• As per the defined authority matrix created by Board of Directors.

• Approvals within the budgets defined and decision matrix.

• Contract price finalization and variation order settlement with vendors.

• Opex and capex in conjunction with other stakeholders.

• Negotiation of price, SLAs and other commercial/ service terms with vendors.

• Evaluation of vendors' performance.

• Payment approval for vendors basis DOA.

• Performance management, compensation recommendations, training recommendations, leave sanctioning and other administrative responsibilities.

• Staffing and de-staffing plans.

Recommendations to or approval by superior:

• Inputs towards KP-59 and other family properties' budgeting.

• Deviations from existing budgets, plans and guidelines w.r.t.

• Inputs towards interior execution.

5. INTERACTIONS:Internal Interactions:

• Stakeholders - To discuss budgeting and cost implications of current and future plans.

• Function Heads - To ensure right support for project deliveries.

• Project Managers - to review the project deliveries.

External Interactions:

• Service providers/ vendors - To build relations, negotiate pricing, terms and conditions for services.

• Auditors - To ensure compliance at all our company properties and offices.

• Govt. Authorities - for compliance non-adherence cases.

6. DIMENSIONS:Financial Dimensions:

• Annual Turnover Target/ Man Hours Target: ~INR 10000 Cr. (Campus Project); ~INR 300 Cr. (L&D Project).

• Operating Budget: INR 6000 CR.

Other Dimensions:

• Geographies: Mumbai, Pune.

7. SKILLS AND KNOWLEDGE:Educational Qualifications:

• Minimum Requirement: Bachelor of Commerce or a Bachelor's degree in Engineering.

• Preferred Qualification: Master's in Business Administration (MBA) focusing on Supply Chain Management, Materials Management, or Operations.

• Enterprise Resource Planning systems (SAP MM, SAP ARIBA, Oracle, or Microsoft Dynamics 365).

Functional Skills & Behavioral Skills:

• Strong knowledge of office related, general and infrastructure procurement.

• Excellent project management skills, including effective planning, organizing and prioritizing tasks.

• Proficiency in material management software and cost estimation software.

• Experience with contract negotiations and claims management.

• Proficient in automated digital procurement pipelines, e-tendering software, and advanced project analytics tools.

• Strong financial understanding and experience in project budgeting and cost control.

Relevant and total years of Experience:

• 12 - 15 years of experience in procurement with ERP Systems like SAP MM, SAP ARIBA.

• At least 5 years of experience in infrastructure procurements like HVAC, Gensets, and interior rollouts.