Procurement Officer

Embody core values of Safety, People, Technology, Innovation, and Sustainability by Ensuring full compliance with Saudi procurement regulations, relevant contract law, industry standards, and HSSE (Health, Safety, Security, and Environment) requirements.

Contribute to budget preparation, cost control, and expense tracking, ensuring transparency and value for money.

Support internal and external audits by ensuring accurate documentation and record-keeping of procurement activities.

Promote ethical procurement practices, ensuring transparency, fairness, and avoidance of conflicts of interest in all dealings.

Prepare and issue inquiries and purchase orders according to the manufacturing schedule (ERP-driven) and requisition-driven on long lead items.

Lead negotiations with suppliers to obtain globally competitive pricing, delivery, and contract terms.

Lead and manage supplier qualification audits and continuous improvement efforts.

Participate in the development of procurement strategies and budgets.

Maintain ERP data integrity and communicate exceptions that may impact the production schedule.

Document bid tab evaluations and sole source justifications.

Engage with suppliers and stakeholders to mitigate delivery risk, including:

Driving urgency to resolution and effective communication.

Leading timely resolution of escalated supplier issues by facilitating meetings with technical/operations teams.

Liaise frequently with Manufacturing, Quality, Engineering, and Design departments.

Track and manage supplier quality and performance metrics.

Maintain commercial interfaces with suppliers.

Manage warranty claims, back-charges, and liquidated damages.

Identify, assess, and plan for supply chain risks (sole-sourced materials, long lead times, etc.).

Participate in the new product development process and consult as a subject matter expert regarding commodities, costs, lead times, and risks.

Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.

Logistics Management

Coordinate end-to-end logistics activities including transportation, customs clearance, and delivery scheduling.

Ensure compliance with import/export regulations and local authority requirements (e.g., ZATCA, SFDA, SASO).

Manage and track inbound/outbound shipments to ensure timely delivery of materials and equipment to project sites.

Collaborate with suppliers, freight forwarders, and internal stakeholders to resolve delivery delays or discrepancies.

Maintain accurate logistics documentation including Bill of Lading (BOL), Packing Lists, and Certificates of Origin.

Optimize logistics costs through vendor negotiation, consolidation, and route planning.

Ensure that if there is any exemption to be listed, tracked & shared with finance team for claiming.

Outline Agreement Management

• Develop, negotiate, and manage long-term Outline Agreements (OAs) with strategic suppliers.

• Monitor OA performance, pricing structures, and contract validity to ensure business continuity.

• Work with the Procurement Committee (PC) to align OAs with approved procurement policies and frameworks.

• Ensure all Outline Agreements are linked properly in the ERP system (e.g., Oracle/SAP) for smooth PR-to-PO processing.

• Conduct periodic supplier performance reviews and update OA terms accordingly.

• Maintain an OA tracker to monitor expiration dates, contract utilization, and renewal requirements

Reporting & Continuous Improvement

• Prepare periodic reports on logistics costs, supplier performance, and OA utilization rates.

• Identify process optimization opportunities within logistics and contracting workflows.

• Support localization initiatives in line with Vision 2030 and Local Content targets.

Requirements

Bachelor’s Degree or higher, in Engineering or Business Management or equivalent job experience.

• 5+ years’ experience in Procurement, Technical, Engineering, Commercial or Project environment.

• Knowledge of commercial purchasing procedures and practice, including aspects of negotiation and contract law.

• Familiarity with SAP.