Procurement & Vendor Management Manager
- Compensation
- Not disclosed
- Location
- Pleasanton, CA
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 5+ years
- Category
- Operations
- Posted
Skills
Must have
- 5–10 years of progressive experience in procurement, strategic sourcing, or vendor management, including direct ownership of supplier negotiations on multi-million-dollar contracts
- Demonstrated experience negotiating and administering commercial agreements, with a working command of the terms that matter: pricing and escalators, SLAs and credits, payment and delivery terms, liab
- Experience across multiple spend categories, such as software and services, construction, and infrastructure equipment
- Track record of building or materially improving a procurement process, not only operating one that already existed
- Strong analytical skills, including spend analysis, bid leveling, total cost of ownership modeling, and comfort working in spreadsheets at a detailed level
- Proven ability to manage vendor escalations under pressure and hold suppliers to commitments without damaging the relationship
- Experience working cross-functionally with Finance, Legal, and technical stakeholders, and translating between commercial and technical requirements
- Excellent written communication. This role produces policy, bid documents, award recommendations, and executive-facing summaries
- Bachelor's degree, or equivalent practical experience
- Willingness to travel to data center sites as buildout activity requires
Nice to have
- Procurement experience inside a VAR, MSP, systems integrator, or other reseller environment, with familiarity in deal registration, distribution relationships, and margin management on pass-through sp
- Direct experience buying data center or IT infrastructure: compute (including GPU and AI accelerator platforms), networking, power, and cooling, including long-lead and allocation-constrained equipmen
- Experience supporting a construction or capital buildout program, including trade contractor bids, change orders, and progress billing
- Familiarity with major OEM partner programs (certifications, rebates, special pricing)
- Experience at a private equity–backed or high-growth company where reporting discipline and audit readiness matter
- Working knowledge of third-party risk management frameworks and security review processes (SOC 2, ISO 27001, vendor security questionnaires)
- Hands-on experience with procurement, contract lifecycle, or spend management platforms (such as Coupa or SAP Ariba), and with ERP purchasing modules
- CPSM, CPSD, CIPS, or comparable certification
Full description
Procurement & Vendor Management Manager
Location: Onsite – Pleasanton, California
Reporting to: Chief of Staff
At STN, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation.
As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact.
Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.
Overview
Scope of spend owned:
- Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers
- Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities
- Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics
- Compute and infrastructure supply agreements supporting the GPU-as-a-Service business
Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization.
Key Responsibilities
Responsibilities – Procurement for Resale
- Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests
- Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice
- Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery
- Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early
- Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations
- Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing