PROGRAM & ADMINISTRATIVE COORDINATOR (Career & Professional Development Office/International Services Office)
- Compensation
- Not disclosed
- Location
- San Diego, California, United States
- Work setup
- Onsite
- Seniority
- Not specified
- Employment
- Full time
- Experience
- 2+ years
- Category
- Administration
- Posted
Must have
- Bachelor's degree related to international relations, education, or related fields, or equivalent combination of education and experience
- 2+ years of administrative support, communications, events, or program/project coordination experience.
- ARO or DSO experience preferred.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
- Strong written communication and proofreading skills.
- Demonstrated ability to manage multiple tasks and deadlines across competing priorities, with strong attention to detail.
- Experience with database or CRM systems.
- Demonstrated discretion and professional judgment in handling confidential information.
- Ability to communicate effectively with individuals from diverse cultural and linguistic backgrounds.
- To comply with U.S. Government requirements, must be a U.S. citizen or U.S. Permanent Resident.
- While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week r
Full description
ABOUT US:
Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.
POSITION TITLE: Program & Administrative Coordinator (Career & Professional Development Office/International Services Office)
POSITION SUMMARY:
The Program and Administrative Coordinator provides program coordination, communications, and operational support for the Career & Professional Development Office (CPDO) and the International Services Office (ISO) at Scripps Research. Working approximately half-time with each office, this person supports the institute’s postdoctoral and graduate student populations by running programs and events, managing communications and databases, and keeping both offices' daily operations running smoothly.
The ideal candidate is an organized, detail-oriented professional who can manage competing priorities across two offices, handle confidential information with discretion, and communicate effectively with people from diverse cultural and linguistic backgrounds.
RESPONSIBILITIES & DUTIES:Program and Coordination and Administration
- Coordinate day-to-day CPDO and ISO programs, including new scholar orientations, intake, cycle tracking, participant communication, and document maintenance.
- Track deadlines, deliverables, and follow-ups for recurring program cycles and occasional special initiatives and keep office leadership informed of status.
- Collect and compile data for assessment and annual reports.
- Help identify and implement process improvements.
- Prioritize and balance competing requests from both offices, coordinating closely with each office's leadership