Project Administrator
JDS Energy & Mining is hiring a site-based FIFO Project Administrator in Marathon, ON to coordinate day-to-day site administration for a mining project — handling workforce travel and mobilization logistics, onboarding, document control, camp accommodations, procurement support, and reporting in liaison with corporate HR, Finance, Supply Chain, and HSE teams.
- Compensation
- Not disclosed
- Location
- Marathon, ON, Canada
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- Not specified
- Category
- Project management
- Posted
Skills
Must have
- Highly organized and proactive
- Able to work site-based on a FIFO (fly-in/fly-out) schedule
- Uphold JDS core values: professionalism, ethics, accountability, open communication, and safety (Accept No Mediocrity / The JDS Way)
Full description
Project AdministratorAbout the RoleJDS Energy & Mining is seeking a highly organized and proactive a site-based FIFO Project Administrator. The Project Administrator plays a key role in coordinating site administrative activities, including workforce logistics, travel, onboarding, document control, camp accommodations, procurement support, and communications.
The JDS WayAll employees are expected to demonstrate the following:
- Accept No Mediocrity
- Conduct Business Professionally, Ethically, and Practically
- Be True to Our Word
- Uphold the Highest Standards of Leadership, Teamwork, and Accountability
- Maintain Open and Honest Communication
- Ensure No Harm to People, the Environment, Assets, or Reputation
Key Responsibilities
- Provide administrative support to site leadership and project teams
- Coordinate workforce travel, site access, accommodations, and mobilization logistics
- Manage employee onboarding, orientation scheduling, and personnel documentation
- Maintain personnel files, training records, certifications, and compliance documentation
- Track workforce attendance and scheduling records
- Support recruitment activities including interview scheduling and candidate logistics
- Maintain camp occupancy records and coordinate room assignments
- Prepare and distribute site communications, reports, and meeting minutes
- Manage document control processes and maintain accurate site records
- Support procurement activities including requisitions, purchase orders, and invoices
- Coordinate site meetings and track action items
- Assist with contractor administration and documentation
- Support HSE and regulatory compliance through accurate reporting and record keeping
- Track office supplies and administrative resources
- Assist with weekly and monthly reporting
- Coordinate charter flight manifests and workforce scheduling
- Liaise with corporate departments (HR, Finance, Supply Chain, HSE)
- Foster positive working relationships across site and corporate teams
- Ensure compliance with company policies and project objectives