Project Administrator

Job description

We are seeking an organized and detail-oriented Project Administrator to support our construction projects. You will assist project managers and site teams with documentation, scheduling, coordination, and reporting to help keep projects running smoothly.

Responsibilities

• Provide administrative support to project managers, engineers, and site teams.

• Maintain project files, drawings, contracts, permits, and correspondence.

• Update project schedules, trackers, progress reports, and action logs.

• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

• Assist with site access arrangements and coordinate communication with subcontractors, suppliers, and clients.

• Track purchase orders, delivery records, invoices, expenses, and other project documents.

• Help prepare and submit construction documents, including requests for information and progress claims.

• Maintain safety, quality, and compliance records as required.

• Support document control by distributing current drawings and recording revisions.

• Monitor deadlines and flag delays, missing information, or issues to the project team.

• Perform general administrative duties as needed.

Requirements

• Previous experience in project administration, construction administration, or a similar role is an advantage.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Strong organizational skills and attention to detail.

• Good communication and coordination skills.

• Able to manage multiple tasks and meet deadlines.

• Familiarity with construction documents and project workflows is an advantage.

Work arrangement

• Full-time, part-time, or flexible work arrangements are available.