Project Administrator

Job description

The Administration team within the Major Projects Directorate of Transport Scotland is responsible for providing administrative support to three Design Teams regarding the design, assessment and promotion of a number of key infrastructure projects on the Motorway and Trunk Road Programme including the flagship A9 Dualling Programme, improvements to the A96 and the A83 Rest and be Thankful.

Responsibilities

• Act as the initial point of contact for incoming telephone calls, mail and email correspondence, providing an initial response to enquiries and handling/signposting as appropriate.
• Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
• Arranging car hire and hospitality for colleagues and act as Requisitioner for any such orders through the Scottish Government’s electronic ordering and payment system.
• Book transport and accommodation as required.
• Recording, scanning, photocopying, processing and distributing as appropriate all mail coming into the Branch.
• Receive, log, record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SG’s payment policy.
• Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
• Maintain the Branch’s records following Scottish Government information management by storing documents and records of all work related activities on our electronic filing system, ensuring items adhere to the standard naming convention when stored.

Success profile

Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on. The Success Profile will include the Professional / Technical skills, Experience and Behaviours.

Behaviours:

• Seeing the bigger picture – Level 1

• Working together – Level 1

• Making effective decisions – Level 1

• Delivering at pace – Level 1

Find out more about Success Profiles.

How to apply

Apply online, providing a CV and supporting statement (of no more than1000 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

If invited for further assessment, this will consist of an interview and (Presentation). Assessments are scheduled for w/c (TBC) however this may be subject to change.

Recruitment Principles

As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

About us

Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment.

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern

Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.

Transport Scotland staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location.

Security checks

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality Statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Sponsorship

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

For more information on this role, please contact Cara Reid via email at cara.reid@transport.gov.scot or Michael Duguid at michael.duguid@transport.gov.scot