Project Coordinator - Rail & Highways

Project Coordinator – Rail & Highways

JWG Survey & Engineering work on rail & highways projects across the UK, specialising in surveying, engineering, monitoring and site engineering. We support clients throughout the project lifecycle, from early survey work through to construction and completion.

Now part of the Survey Solutions Group – the UK’s largest engineering surveyors specialising in land, measured building and underground utility surveys as well as monitoring and site engineering schemes. With a network of twelve offices across the UK, we have over 160 surveyors and engineers working on some of the UK’s major construction and infrastructure developments.

Role Overview

The primary role of the Project Coordinator is to support the Project Manager and Operations Manager in the smooth, efficient delivery of rail & highways projects. You will be the organisational link between our clients, the management team and the survey, engineering and monitoring professionals working on site.

Your remit will include project administration, scheduling and resource coordination, document control, supporting quotations and tenders, tracking project costs and progress, and helping to maintain compliance and quality standards across the department.

This is an ideal role for someone early in their career who is looking to build a future in project or operations management within the rail & highways sector. The post holder will have professional and effective communication skills, be presentable and represent the company in a professional manner, promoting JWG’s working practices and company values. The role is predominantly office based, but may require occasional travel to other offices, client meetings, site visits and management meetings. There may be an occasional requirement to work outside of contracted hours.

Requirements

Main Duties/Key Responsibilities

Project Coordination & Operational Support

• Coordination: Support the day-to-day coordination of rail & highways projects, helping to ensure work is delivered on time, to specification and to a high technical standard.
• Scheduling: Maintain project programmes and team schedules, coordinating staff, equipment and subcontractor availability under the direction of the Operations Manager.
• Briefings: Help prepare project briefing packs, method statements and site documentation for survey, engineering and monitoring teams.
• Logistics: Coordinate site access, permits, travel, accommodation and submit possession booking requests for site teams as needed.
• Document Control: Maintain accurate project records, drawings, specifications and correspondence in line with company document control procedures.

Commercial & Financial Support

• Quotations: Assist the Project Manager in preparing quotations, specifications and requirements documentation for clients.
• Cost Tracking: Track project costs, hours and expenses against budget and the agreed fee, flagging any variances to the Project Manager.
• Programme Monitoring: Report any slippage against the programmed timeline to the Project Manager and Operations Manager so financial impacts can be avoided.
• Invoicing: Support the raising of purchase orders, client invoicing and variation records in collaboration with the finance team.

Tendering & Business Development Support

• Tenders: Support tendering and proposal development by gathering information, collating CVs, case studies and compliance documents, and helping to meet submission deadlines.
• Reporting: Help compile performance data and reports for the management team.
• Improvement: Contribute ideas for improving processes, systems and deliverables within the department.

Client & Stakeholder Communication

• Act as a point of contact for day-to-day client queries, escalating to the Project Manager where appropriate.
• Attend client, site and progress meetings when required, taking minutes and tracking actions to completion.
• Help build and maintain positive relationships with clients, partners and stakeholders.

Team Support

• Work collaboratively with survey, engineering and monitoring colleagues to keep projects running smoothly.
• Support the Operations Manager with people processes such as holiday records, timesheet collation, fatigue calculations and training records.
• Help track equipment allocation, calibration and maintenance schedules.

Compliance & Quality Assurance

• Help ensure project documentation complies with relevant regulations, client standards, licensing requirements and health & safety procedures.
• Maintain staff competency records (e.g. PTS, Sentinel and other rail/highways certifications) and flag upcoming expiries.
• Uphold the company’s commitment to data integrity, environmental responsibility, diversity, equality, anti-bullying, staff welfare, brand awareness and ethical business practices.

Benefits

Development & Progression

The successful candidate will receive on-the-job training and mentoring from the Project Manager and Operations Manager, with support towards relevant industry and project management qualifications. There is a clear pathway for progression into project management or operations management roles within JWG and the wider Survey Solutions Group.

Survey Solutions and JWG Survey & Engineering Values

At JWG Survey & Engineering and Survey Solutions our values set out the behaviours we expect from everyone in the organisation regardless of who they are, what their role or grade is or where they work. Our values underpin how we go about our everyday work and help us to become one team.