Project Manager (SEO grade, £42,914) in the Ministry of Justice's Information Services Division (BD3 team), leading delivery of projects and workstreams in records/information management, data protection, information security and digital services. Day-to-day: scoping, planning, governance, risk management, stakeholder engagement and senior reporting.
Compensation
£42.9K–£53.1K / yr
Location
East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber
Work setup
Not specified
Seniority
Not specified
Employment
Contract
Experience
Not specified
Category
Project management
Posted
Skills
agile
seo
stakeholder-management
Must have
Experience successfully managing projects or significant workstreams from planning through to implementation, with personal responsibility for delivery
Strong planning and control skills: realistic delivery plans, milestones, dependencies, keeping work on track through change
Experience identifying, assessing and managing project risks and issues, including escalation
Strong stakeholder management skills, building credible relationships across differing priorities and expertise
Excellent written and verbal communication, explaining complex information clearly to senior colleagues
Sound judgement and problem-solving, analysing information and using evidence to support decisions
Ability to manage competing priorities and deliver high-quality work to demanding timescales
Experience supporting or delivering changes to services, processes or ways of working
Must undergo a basic (or equivalent) criminal record check and baseline personnel security standard
Nice to have
Recognised project management qualification, e.g. APM, PRINCE2 or Agile project delivery
Experience delivering projects within government or another large complex organisation
Experience of digital, information management, security, operational or service transformation projects
Experience supporting business cases, procurement or supplier management
Experience using project and management information for portfolio reporting, prioritisation or benefits management
Full description
Job grade: Senior Executive Officer
Contract type: Permanent
Type of role: Knowledge and Information Management
Working pattern: Flexible working, Full-time
Number of jobs available: 1
Location
East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber
About the job
Job summary
This position is based nationally.
Job description
Job Title
Project Manager
Group Profile
ISD - Information Services Division within the Security and Information Directorate (SID)
Business Design, Development and Deployment (BD3)
Grade
Senior Executive Officer (SEO)
Overview of Security and Information Directorate (SID)
Security and information management are fundamental to enabling the Ministry of Justice to deliver its services. SID brings together specialist teams that help the department manage information securely, lawfully and transparently.
We identify, manage and mitigate security, data protection and information risks, and provide assurance against those risks. We work across the Ministry of Justice, its agencies, the Government Security Group, the Government Knowledge and Information Management profession and other partners.
We also support improvement and change where better information, technology, processes and ways of working can improve outcomes for the department and its users.
Team Profile
Information Services Division is responsible for ensuring the MoJ:
Manages its information so that it knows what is held and where it is held - Knowledge management and Records management
Holds its information in compliance with legislation and is accessible - Data protection and freedom of information
Is clear who owns the information and that they understand their responsibilities - Knowledge management
Holds its information securely - Information assurance
Business Design, Development and Deployment (BD3)
The Business Design, Development and Deployment team, known as BD3, turn the Information Services Division and departmental priorities into planned and controlled delivery.
We provide project, change and service improvement capability across a varied portfolio.
Our work includes records and information management, subject access requests, redaction, public inquiries, information security and digital services. Projects range from improving existing processes to developing digital solutions, supporting procurement, and implementing wider departmental change.
Project Manager (Ref: 23532) at Ministry of Justice (East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber) — aijobsearch
We work with operational teams, subject matter experts, digital and technology colleagues, commercial, finance and legal teams, senior leaders, suppliers and other government organisations. The team also supports portfolio planning so that new work can be prioritised against capacity, dependencies and expected benefits.
Summary
The Project Manager will lead the delivery of projects and significant workstreams within the BD3 portfolio, from initial definition and planning through to implementation, transition and closure.
You will bring structure to complex work, maintain delivery momentum and make sure scope, plans, risks, dependencies, decisions and outcomes are clear. You will work across a changing portfolio and will need to build effective relationships with colleagues at all levels.
You will provide clear and reliable information to senior leaders and governance forums so that decisions can be made quickly and on the basis of good evidence.
Responsibilities, Activities and Duties
The postholder will be expected to:
Lead the delivery of projects or significant workstreams, taking responsibility for agreed outcomes, timescales and priorities.
Define project scope, objectives, deliverables and success measures with project sponsors, stakeholders and subject matter experts.
Develop and maintain clear delivery plans, including milestones, resources, risks, issues and dependencies.
Establish proportionate governance and provide clear, accurate reporting to senior leaders and decision-making forums.
Build effective relationships across organisational boundaries, bringing together operational teams, policy, digital, commercial, finance, legal and other specialist colleagues as required.
Work with subject matter experts and users to understand requirements, identify practical solutions and support effective decision-making.
Manage changes to scope and priorities, assessing the impact on delivery and escalating where appropriate.
Support business cases, options appraisals, procurement activity and supplier engagement where required.
Ensure projects are prepared for implementation, including business readiness, communications, training, adoption and handover into business-as-usual arrangements.
Track delivery against intended outcomes and benefits, identifying barriers and taking action to maintain progress.
Contribute to BD3 portfolio planning, prioritisation and continuous improvement of project delivery approaches, reporting and tools.
Provide day-to-day leadership to colleagues working on projects and, depending on business need, undertake line management responsibilities.
This list reflects the current requirements of the role and is not intended to be exhaustive. The postholder may be asked to undertake other duties appropriate to the grade as priorities and the portfolio develop.
Essential skills
Experience of successfully managing projects or significant workstreams from planning through to implementation, with personal responsibility for delivery.
Strong planning and control skills, with the ability to develop realistic delivery plans, manage milestones and dependencies, and keep work on track when circumstances or priorities change.
Experience of identifying, assessing and managing project risks and issues, including knowing when and how to escalate them.
Strong stakeholder management skills, with the ability to build credible relationships and bring together people with different priorities, perspectives and areas of expertise.
Excellent written and verbal communication skills, including the ability to explain complex information clearly and provide concise updates and recommendations to senior colleagues.
Sound judgement and problem-solving skills, with the ability to analyse information, identify practical options and use evidence to support decisions.
Ability to manage competing priorities, maintain momentum and deliver high-quality work to demanding timescales.
Experience of supporting or delivering changes to services, processes or ways of working, with an understanding of the effect change has on users and operational teams.
Desirable skills
A recognised project management qualification or equivalent professional development, such as APM, PRINCE2 or an Agile project delivery qualification.
Experience of delivering projects within government or another large and complex organisation.
Experience of digital, information management, security, operational or service transformation projects.
Experience of supporting business cases, procurement or supplier management.
Experience of using project and management information to support portfolio reporting, prioritisation or benefits management.
Application Process
This vacancy will be assessed using Success Profiles:
The Civil Service recruits using Success Profiles. For each role, we consider what candidates need to demonstrate to be successful.
A Success Profile is made up of 5 elements:
behaviours - the actions and activities that people do which result in effective performance in a job
strengths - the things we do regularly, do well and that motivate us
ability - the aptitude or potential to perform to the required standard
experience - the knowledge or mastery of an activity or subject gained through involvement in or exposure to it
technical - the demonstration of specific professional skills, knowledge or qualifications
Not all the elements are relevant to every role and will vary by profession, level and type of role.
Success Profiles - GOV.UK
CV (maximum 2 A4 pages)
Personal statement of no more than 1,000 words (minimum Arial 11) explaining how you meet the essential criteria and requirements of the role.
250-word behaviour statement for each of the following behaviours:
o Communicating and Influencing (lead)
o Delivering at Pace
o Changing and Improving
o Working Together
If a large number of applications are received, an initial sift may be conducted on the lead behaviour, Communicating and Influencing. Candidates who meet the required standard at the initial sift will then be assessed against the remaining application criteria.
The 60-minute panel interview will assess the following behaviours and will also include strength-based questions:
o Communicating and Influencing (lead)
o Delivering at Pace
o Changing and Improving
o Working Together
Hours of work/working pattern
37 hour working week (standard).
Travel will be required as necessary to our London, Burton-Upon-Trent and Jarrow offices.
Person specification
Please refer to Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
Communicating and Influencing
Delivering at Pace
Changing and Improving
Working Together
Benefits
Alongside your salary of £42,914, Ministry of Justice contributes £12,432 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides (opens in a new window).
Access to learning and development
A working environment that supports a range of flexible working options to enhance your work life balance
A working culture which encourages inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
Annual Leave
Public Holidays
Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link:
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the
Civil Service People Plan (opens in a new window) and the
Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/