Project Office Controller

We are seeking a highly organized, detail-oriented, and execution-focused Project Office Controller to support ongoing operational projects and interface with business leadership. The role will work closely with the CEO, who oversees operations, and will function as a central coordination and administrative support resource for project execution, operational tracking, reporting, documentation management, and day-to-day coordination activities.

The ideal candidate should possess strong coordination skills, excellent follow-up discipline, reporting capability, and the ability to manage multiple operational and administrative responsibilities in a fast-paced environment.

Key Responsibilities

• Maintain and regularly update project timelines, schedules, trackers, task status reports, and operational dashboards.

• Track action items, pending deliverables, dependencies, and follow-ups across internal teams and external stakeholders.

• Coordinate meetings, reviews, discussions, and operational follow-ups; prepare agendas, maintain Minutes of Meetings (MoMs), and track closure of action items.

• Support the CEO in day-to-day operational coordination, execution tracking, reporting, and management updates.

• Prepare daily, weekly, and monthly operational and project status reports, summaries, presentations, and management updates.

• Consolidate updates from various departments into structured reports and ensure timely circulation of information to stakeholders.

• Maintain proper filing, version control, and organization of project-related documentation, correspondence, approvals, and records.

• Coordinate administrative and logistical activities related to project operations, reviews, travel schedules, and meetings when required.

• Follow up with departments, vendors, and stakeholders to ensure timely execution and resolution of pending items.

• Escalate delays, bottlenecks, or pending matters to the concerned reporting authority for timely resolution.

Requirements

Required Qualifications & Skills

• Bachelor’s degree in any discipline; an operations background is preferred with good knowledge of maintaining accounts.

• 2–6 years of experience in project coordination, PMO support, executive coordination, operations support, or administrative project roles.

• Strong proficiency in Microsoft Excel, PowerPoint, Word, and professional email coordination.

• Good organizational, documentation, reporting, and follow-up skills.

• Strong communication and interpersonal coordination abilities.