Administrative officer at the West Moors Defence Petroleum Fuel Depot (MOD Operational Energy Authority): orders and receipts bulk fuel, runs quality surveillance and fuel testing, maintains the digital Bulk Fuel Information System, monitors stock levels, schedules fuel issues, and coordinates disposal of waste fuel and oil. Fully onsite five days a week; uses Office 365 and IT scheduling systems.
Compensation
£27.9K / yr
Location
Three Legged Cross, South West England, BH21 6QS
Work setup
Not specified
Seniority
Not specified
Employment
Contract
Experience
5+ years
Category
Qa
Posted
Skills
gdpr
Must have
Computer literate
Previous experience and confident in using Office 365 applications
Customer focused
Capable of working independently while also being supportive and collaborative with team members
Confident and professional
Must pass a basic criminal record check and security check (SC)
Must pass a medical examination
Must work onsite at the Defence Petroleum Depot five days per week
Nice to have
A methodical and proactive approach
Good judgemental, analytical, time management and communication skills
Ability to understand and interpret multiple data sources
Ability to work and make decisions autonomously
Full description
Job grade: Administrative Officer
Contract type: Permanent
Business area: MOD - National Armaments Directorate - Defence Support
Type of role: Administration / Corporate Support, Defence Operations, Logistics, Operational Delivery, Quality
Working pattern: Full-time, Compressed hours
Number of jobs available: 1
Location
Three Legged Cross, South West England, BH21 6QS
About the job
Job summary
Do you want to join Defence and play your part in supporting our Armed Forces to operate effectively?
Come and join us for an exciting opportunity working within the Operational Energy Authority, where you will be able to contribute, develop and evolve within this forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.
We have an exciting and interesting opportunity as a Quality Control and Waste Administrator at West Moors Defence Petroleum Fuel Depot. The depot is part of the Operational Energy Authority and is responsible for Bulk and Packed fuel outputs and delivery of Oils and Lubricants to Front Line Military Units.
This position is advertised at 37 hours per week. The Defence Petroleum Depot is located in West Moors, Dorset.
Job description
The role involves ordering and receipt of bulk fuel, conduct quality surveillance of the fuel on receipt and following issue to Bulk Fuel Carrying Vehicles and maintain the digital Bulk Fuel Information System with all fuel movement transactions. The processes involved within the Petroleum Depot generate waste fuel and oil products and you’ll be responsible to co-ordinate disposal activities of the waste.
There are additional opportunities to support the Bulk Fuel Installation team receipting and issuing bulk fuel.
Your responsibilities will include, but are not limited to:
Undertake all accounting functions related to the demanding, receipting, issuing and disposal of bulk petroleum products utilising current management information systems
Monitor the stock holdings of all bulk fuels and ensure the required replenishment is undertaken to maintain stocks to the required levels.
Schedule receipt and issue of bulk fuel utilising current IT scheduling applications. Provision of information, advise and guidance to internal and external stakeholders.
The safe, effective, and efficient delivery of quality control processes within the department.
Conduct fuel testing of all fuels prior to receipt and issue.
Undertake the effective handling, accounting and disposal of all waste products generated from the depot’s activities
Workplace arrangements
The post holder is required to work from the location listed in the Location section of the advert. Due to the nature of the role, this post requires you to be working onsite at the Defence Petroleum Depot five days per week.
Person specification
We are seeking an enthusiastic individual who can handle the pressure of coordinating a wide range of activities and should be comfortable working within the Production Team, willing to challenge established norms and processes and be prepared to adapt to changing priorities. The successful candidate should be motivated, able to prioritise tasks and be able to work as part of a team spanning different levels and types of stakeholders. The successful candidate will be computer literate with the ability to pick up and learn new skills and undertake training courses for the purpose of delivering the tasks and develop on a professional level, a genuine desire to develop, learn and contribute to the team is essential.
Training and the chance to build relevant experience are part of the job as well as an enquiring mind, and the desire to learn.
The successful candidate will be able to demonstrate the following criteria:
Essential Criteria:
Be computer Literate
Previous experience and confident in using Office 365 applications
Customer focused
Capable of working independently while also being supportive and collaborative with team members
Confident and professional
Desirable criteria:
A methodical and proactive approach
Good judgemental, analytical, time management and communication skills
The ability to understand and interpret multiple data sources
The ability to work and make decisions autonomously
Behaviours
We'll assess you against these behaviours during the selection process:
Communicating and Influencing
Managing a Quality Service
Delivering at Pace
We only ask for evidence of these behaviours on your application form:
Communicating and Influencing
Managing a Quality Service
Benefits
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides (opens in a new window).
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
Personal and professional development of skills
Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
Enhanced parental and adoption leave
6 days special leave per year which can be used for volunteering activities
Learning and Development
Free on site parking
On site canteen
Free on-site gymnasium
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at .
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working
environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history and qualification details.
Candidates will be required to provide a statement of suitability. (250 words)
At application you will be assessed against your CV and Statement of suitability and the following behaviours:
Communicating and Influencing
Managing a Quality Service
At interview, you will be assessed against the following:
Communicating and Influencing
Managing a Quality Service
Delivering at Pace
Please see the link below for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.
Civil Service Success Profiles and Behaviours
Further information:
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Medical
Successful candidates will be expected to have a medical.
Nationality requirements
This job is broadly open to the following groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the
Civil Service People Plan (opens in a new window) and the
Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
Name : James Burke
Email : james.burke120@mod.gov.uk
Telephone : 01202 654444
Recruitment team
Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.
Attachments
MOD Candidate Pack Opens in new window (pdf, 1563kB) Defence Internal Brief notice Opens in new window (docx, 25kB) Candidate Information Pack Opens in new window (docx, 31kB)