Receptionist - Administrative Assistant

You are an energetic administrative professional seeking a key support role with a wide range of responsibilities. You have a proven commitment to customer service, a self-starter and team player. You will ensure the smooth operation of various accounts and monitor, order and receive inventory supplies.

Join the Ledcor Infrastructure team in Whitby, Ontario today!

Essential Responsibilities:

• Provides daily coverage of reception responsibilities
• Completes administrative tasks such as: managing calendars, preparing expense reports, coordinating mail and couriers, prepares and distributes correspondence as needed
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements
• Process outgoing mail: collect, seal, and stamp outgoing mail, using postage meters and envelope sealers
• Orders office supplies and equipment as required; coordinate computer and phone requests, organize office space and installation for new hires
• Assists Project Leadership, Business Leads and sites with preparation for the arrival of new hires as required
• Communicates with management, staff, and visitors; acts as a resource for general administrative inquiries and information
• Carries out a wide range of sensitive and diverse administrative and operational duties within the office
• Maintain and restock common areas, workrooms, meeting rooms and boardrooms
• Maintains and updates various contact and distribution lists for the department or project
• Perform general administrative tasks and clerical duties for operations as required

Qualifications:

• 2+ years’ experience in a similar administrative or related role
• Previous experience in construction or a related industry would be an asset
• Proficiency with MS Office applications including Word, Excel, PowerPoint, Outlook; an aptitude for learning new computer systems
• Solid keyboarding skills with the attention to detail to find and correct errors in documents
• Ability to work independently as well as in a team; excellent verbal and written communication skills
• Ability to manage multiple tasks and set priorities
• Excellent organizational and planning skills with a proven ability to problem solve
• Excellent customer service focus, with an ability to work collaboratively with others
• Ability to identify and propose solutions to drive efficiency or reduce manual tasks
• Capable of understanding and following written procedures

Working Conditions:

• Office based position from Monday to Friday from 8:00AM to 5:00PM EST

Compensation