Receptionist and Administrative Support

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

We are looking for a dynamic, welcoming, organized, and proactive individual to join our team as a Receptionist and Administrative Support professional.

This person will be the first point of contact for visitors and will play a key role in ensuring the smooth day-to-day operation of the office. The position also involves providing significant administrative support to the Finance Department, including invoicing, data entry, and accounts payable activities.

Beyond the administrative responsibilities, we are looking for someone who enjoys creating a positive employee experience and who will contribute to our company culture, as well as assist with the planning and coordination of activities across our various facilities.

This is a 100% on-site position, five days per week, at our facility located at 180 Labrosse Avenue, Pointe-Claire.

Responsibilities:

Reception and Administrative Support

• Greet visitors, customers, suppliers, and employees in a professional and welcoming manner;
• Answer incoming calls and general inquiries, directing them to the appropriate contacts;
• Maintain a professional, welcoming, and organized reception area and common spaces;
• Provide administrative support to various members of the management team;
• Assist with coordinating office supplies, deliveries, and other administrative requirements;
• Perform a variety of administrative tasks based on organizational priorities.

Finance Department Support

• Assist the Finance team with invoicing activities;
• Perform accurate and timely data entry;
• Support the administrative processing of accounts payable;
• Compile, verify, and organize documents and information required for transaction processing;
• Follow up with internal teams and suppliers as required;
• Maintain a high level of accuracy and confidentiality when handling financial information.

Company Culture and Events

• Actively contribute to creating a positive, dynamic, and welcoming work environment;
• Participate in the planning and coordination of activities and events across our facilities;
• Support the organization of employee recognition programs, employee events, and internal initiatives;
• Coordinate various event logistics, including communications, vendors, materials, and other requirements;
• Bring forward new ideas that enhance company culture and employee engagement.