Remote Operations & Business Development Executive Assistant (LATAM)

We are seeking an experienced Executive Assistant to support the CEO. This is a critical role that will directly impact business operations, client relationships, and business development growth. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities while maintaining exceptional attention to detail.

The Executive Assistant will play a critical role in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. Success in this role requires strong judgment, proactive communication, and the ability to create order from complexity.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location: Fully Remote

Job Type: Full-Time

Salary: $800 - $1,600 per month (based on experience)

Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional email management and prioritization skills
• Strong systems thinker with experience building organized workflows
• Proficient in digital tools (Notion strongly preferred)
• Highly proactive and detail-oriented
• Strong written communication skills
• Comfortable making judgment calls on prioritization
• Tech-comfortable and adaptable to evolving systems and tools.
• Thrives in high-accountability, high-clarity environments.
• Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot)
• Proactive communication: Ability to anticipate needs and take initiative without constant direction
• Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows
• HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms
• Attention to detail: Ability to maintain accurate records and catch details others might miss
• Relationship skills: Genuine interest in helping build and maintain professional relationships
• Time management: Ability to prioritize competing demands and work effectively with a busy executive
• Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly