Research Administrative Assistant

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Location: Dubai,Dubai,United Arab Emirates

The American University in the Emirates (AUE) is seeking an efficient and detail-oriented Research Administrative Assistant to provide crucial administrative support to the Research Division and its initiatives.

The role facilitates communication and collaboration between the University’s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.

This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment.

Qualifications & Experience

• Bachelor’s or Master’s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
• Previous experience in administrative support roles, preferably within a research or academic environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity, and ethical standards.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Key Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.