School Administrative Assistant PT

POSITION OVERVIEW:

The Part-time School Administrative Assistant provides support to the Assistant Principal in a wide range of office and school operations. This position coordinates and organizes office activities and coordinates flow of communications and information for the Assistant Principal; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

This Part-time position will work Monday - Thursday from 4:30pm- 9:00pm

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Performs diverse office-related responsibilities within areas and limits of authority as delegated by the Assistant Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Assistant Principal.

• Compiles, prepares, and maintains a variety of records and reports related to assigned activities.

• Inputs a variety of information into an assigned system; assures accuracy of input and output data.

• Maintains confidentiality of various aspects of school operation including sensitive and personal information.

• Performs a wide variety of clerical work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.

• Receives and greets visitors, screens correspondence and telephone calls for administrator and staff.

• Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.

• Attends and participates in assigned meetings and trainings; prepares minutes from notes as required.

• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and arranges school visitations and facility use.

• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.

• Tracks and orders assigned school supplies according to established procedures and ensures that appropriate levels of supplies are maintained.

• Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.

• Coordinate ordering of water deliveries and pest control site visits.

• Maintains Front Desk Handbook.

• Manages and sets up key fobs for each site.

• Reports emergency issues or incidents as needed.

• Sorts and distributes mail/deliveries.

• Manages AOH Calendar and AOH Shuttle Bus Transportation schedule. Coordinates with PerCon to schedule bus needs.