School Secretary - 211 days

Overview

The mission of Red Bank Elementary is to ensure all students learn at high levels through the provision of high quality instruction and a positive culture where educators model and develop leadership, innovation, ownership, and never-give-up grit.

We boast our collaborative culture and innovative resources as an award winning STEM Designation school with an eLab, Culinary Arts Lab, and Forest Program.

Our collective commitments are:

• Shared Vision, Mission, and Values
• Relationships
• Collaboration
• Response to Intervention
• Collective Responsibility
• Continuous Improvement

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Learn more about working for Hamilton County Schools at and get to know us and our strategic plan, Opportunity 2030.

The purpose of this job is to perform secretarial/clerical work associated with processing various information and documentation relating to an assigned department.

Responsibilities

• Acts in a professional, respectful, and welcoming manner at all times.
• Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
• Directs the work occurring within the school’s main office.
• Assists with activities pertaining to startup of the school year; conducts registration day for new students; prepares student packets for first day of school; prepares pre-registration forms/paperwork and assists with pre-registration/registration activities; distributes new books to teachers/students; provides other assistance as needed.
• Assists with activities pertaining to the closing of the school year.
• Processes a variety of documentation associated with departmental operations within designated timeframes and per established procedures.
• Provides secretarial support for school administrator(s) and staff members at assigned school; schedules meetings/appointments and maintains daily schedule for administrator(s); designs forms for departmental use; composes, types, edits, and proofreads correspondence; supervises work of office aides as assigned.
• Processes documentation pertaining to payroll/personnel activities; reviews and reconciles electronic and paper timesheets for accuracy, researches and alerts administrator(s) to discrepancies, and forwards to payroll for payment; maintains records of absences and available sick/vacation/personal days.
• Ensures accurate substitute sign-in and verifies that each substitute has a job number. Monitors status of substitute teachers and/or assists in securing substitute teachers as needed.
• Coordinates communications between administrator(s) and school staff, Central Office staff, parents, and outside individuals/organizations; assists staff with questions or problems; mediates with upset/irate parents; assists with problem resolution.
• Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
• Performs customer service functions; provides information/assistance regarding school programs, services, activities, procedures, forms, fees, or other issues; distributes forms/documentation; responds to routine questions/complaints and initiates problem resolution.
• Maintains and updates school calendar; schedules school meetings/activities; prepares and distributes calendars/schedules of school activities, events, and timeframes.
• Coordinates travel arrangements, accommodations, conference/seminar registrations, or other travel-related plans for school staff.
• Contacts police for assistance during a disturbance as directed by school administration or School Resource Officer; maintains open communications until resolution of incident.

Qualifications Knowledge/Education/Experience:

• High school diploma or GED required; college-level course work or vocational training in office administration, basic bookkeeping, and personal computer operations preferred; three (3) years previous experience and/or training that includes secretarial work, office administration (preferably in a school environment), basic bookkeeping, customer service, and personal computer operations preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid Tennessee Appointment of Notary Public certification. May require possession and maintenance of valid Tennessee driver’s license.

Skills/Qualifications:

• Demonstrates excellent verbal and written communication skills to deal effectively with all stakeholders.
• Demonstrates the ability to effectively prioritize and manage multiple tasks.
• Demonstrates the ability to perform addition, subtraction, multiplication and division; the ability to calculate decimals and percentages; the ability to utilize fractions and interpret financial data.

Compensation:

Salary is based on a combination of relevant education and experience.
Grade D

Salary Scale