Senior Administrative Specialist – Onsite (Las Vegas, NV)
- Compensation
- Not disclosed
- Location
- Las Vegas, NV
- Work setup
- Onsite
- Seniority
- Senior
- Employment
- Not specified
- Experience
- Not specified
- Category
- Administration
- Posted
Skills
Must have
- High school diploma with at least seven years of relevant professional work experience; or
- Bachelor’s degree from an accredited institution with at least three years of relevant professional work experience.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
- Experience entering, maintaining and reporting data with a high degree of accuracy.
- Comfort working in a customer-facing, public-service setting.
- U.S. citizenship.
- Ability to pass and keep a federal background investigation.
Nice to have
- Experience supporting a federal, state or local government agency, particularly in law enforcement or immigration operations.
- Experience with budget tracking, travel coordination or program management support.
- Experience training, mentoring or coordinating the work of other staff.
- Strong organizational, analytical and time-management skills.
- Clear, professional written and verbal communication.
- A high level of discretion, professionalism and attention to detail.
Full description
Administrative Specialist – Onsite – [Las Vegas, NV]Company
Universal Strategic Advisors LLC (US Advisors) is a small business consulting firm. We specialize in government administration, technology implementation, law enforcement operations, homeland security, immigration operations, border security and compliance. We give our federal clients deep subject-matter expertise and a trusted network so they can meet mission demands while managing risk.
Position Summary
US Advisors is hiring a highly organized, detail-oriented Senior Administrative Specialist to provide onsite administrative, data and program support to U.S. Immigration and Customs Enforcement (ICE) within the Las Vegas Area of Responsibility (AOR). The Senior Administrative Specialist supports office operations and the processes for individuals in ICE custody and individuals reporting to ICE offices. This role also serves as a team lead. The Senior Administrative Specialist coordinates the daily work of other Administrative Specialists, serves as the primary point of contact for ICE personnel, and keeps the team’s work accurate, timely and consistent. The ideal candidate is an experienced and dependable leader, and able to manage several priorities at once while maintaining strict confidentiality.
Responsibilities
- Team lead and coordination: Coordinate the daily work of the onsite Administrative Specialist team. Assign and balance tasks, monitor workload, and adjust coverage across shifts to meet office needs.
- Training and quality review: Train and mentor new and current specialists on procedures, systems and confidentiality requirements. Review completed work for accuracy and completeness, and correct problems before they reach Government personnel.
- Primary point of contact: Serve as the team’s main liaison with Government personnel and the Company's program management. Receive taskings, communicate priorities to the team, and raise issues for resolution.
- Administrative documentation: Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
- Data entry and data management: Enter, validate and update information accurately in designated government systems, including individual records, status information and tracking details as directed by Government personnel. Keep data complete, current and consistent, and flag discrepancies or missing information for resolution.
- Data reporting: Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership. Consolidate team inputs into accurate, on-time products.
- Appointment scheduling and tracking: Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.