Senior Executive Assistant
- Compensation
- Not disclosed
- Location
- Hybrid - Denver
- Work setup
- Hybrid
- Seniority
- Senior
- Employment
- Full time
- Experience
- 7+ years
- Category
- Administration
- Posted
Must have
- 7+ years of proven experience supporting C-suite executives required
- Intermediate to advanced proficiency with Google suite
- Excellent written, verbal, and interpersonal communication skills, with a keen ability to listen attentively and engage effectively across all levels of the organization
- Proactive mindset, sound judgment, and the ability to anticipate needs before they arise
- Flexibility to work evenings and weekends as needed
- Demonstrated experience managing complex domestic and international travel logistics
- Proven business acumen, with the ability to understand revenue team priorities and exercise discretion when representing the CRO internally and externally
- Exceptional organizational skills and the ability to manage competing priorities in a fast-paced, deadline-driven environment
- Experience coordinating and executing corporate events, offsites, or team gatherings
- Proven ability to partner cross-functionally with marketing teams on trade show and industry event logistics, ideally within a CPG environment
- A high degree of professionalism and polish when interfacing with customers, investors, and other senior stakeholders
- Ability to build strong working relationships with other administrative and executive assistants to ensure seamless cross-functional support
- Bachelor's degree preferred, or equivalent professional experience
Full description
Ibotta is seeking a Senior Executive Assistant to support our Chief Revenue Officer and contribute to our mission to Make Every Purchase Rewarding. This fast-paced, detail-oriented role enhances the efficiency and effectiveness of our leadership team. The ideal candidate is a resourceful, organized self-starter who thrives in a collaborative environment and makes decisions with confidence. Our Chief Revenue Officer oversees a broad portfolio inside the business including Sales, Account Management, B2B Marketing, Measurement & Insights and Revenue Operations.
The Senior Executive Assistant will manage a high volume of travel, complex scheduling and meeting coordination, while liaising with senior leaders across the organization, supporting special projects, ensuring smooth office operations, and managing day-to-day workflow. No two days look the same at Ibotta, so adaptability is essential.
This position is located in Denver, Colorado as a hybrid position, requiring 3 days in office (Tuesday, Wednesday, and Thursday). Additional days in office may be required as needed. Candidates must live in the United States.
Not based in Denver? We will offer a relocation bonus to help make your move to the Mile High City a smooth one.What you will be doing:
- Manage the CRO's heavy, ever-evolving calendar, proactively adjusting logistics and rescheduling meetings while maintaining clear, professional communication with all stakeholders
- Plan and manage comprehensive domestic and international travel, including detailed itineraries, flight tracking and real-time support throughout each trip
- Oversee all meeting logistics, including materials preparation and catering coordination
- Own the planning and execution of events for the revenue team, from initial concept through flawless on-site delivery
- Collaborate with the marketing team on planning and logistics for CPG trade shows and industry events
- Handle sensitive and confidential information with the utmost discretion, diplomacy, accuracy, and attention to detail
- Attend meetings as needed to capture minutes and drive follow-up on action items
- Submit and reconcile monthly expense reports in a timely manner
- Support cross-functional special projects as needed
- Collaborate closely with administrative and executive assistants across the organization to ensure alignment and continuity of support
- Occasional travel to conferences and meetings as needed
- Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere.