Direct, substantive experience supporting a CEO, President, founder, owner, or comparable C-suite principal
Demonstrated ownership of complex executive calendars, communications, meeting preparation, and follow-through
Excellent written and verbal communication skills, including the judgment to represent an executive professionally
Exceptional organization and prioritization skills in a fast-moving, multi-stakeholder environment
A proactive, independent working style and the ability to anticipate executive needs
Professional working proficiency in English
Ability to work predominantly onsite in Dublin, Ohio
College degree or a strong equivalent combination of senior C-suite support experience and relevant education or certification
Nice to have
Experience supporting an executive in a rapidly growing or founder-led organization
Experience coordinating priorities across multiple companies, entities, or business units
Success establishing an executive support function or partnering with an executive new to dedicated EA support
Full description
Keller Executive Search is recruiting an accomplished Executive Assistant for the CEO of a rapidly expanding group in the data center, energy, and electrical equipment manufacturing sectors.
You will become a trusted operational partner across multiple businesses. You will assume ownership of the CEO's calendar, communications, meeting preparation, priorities, and follow-through, creating the structure that allows him to focus on critical business decisions. This is a hands-on executive partnership requiring sound judgment, confident gatekeeping, and the ability to anticipate needs before they become urgent.
You will also help establish the working rhythms, delegation practices, and organizational systems behind an effective executive office. This is an opportunity for a proactive professional to build a trusted support function from the ground up, work closely with the CEO, and make an immediate contribution in an exciting high-growth environment.
Key Responsibilities
Own and optimize the CEO's calendar across four companies, resolving conflicts and protecting time for strategic priorities
Manage meeting requests and act as a thoughtful gatekeeper, applying sound judgment to access, urgency, and escalation
Triage executive communications and draft routine correspondence in the CEO's voice
Prepare agendas, briefing materials, and relevant context so the CEO is ready for each meeting
Capture decisions and action items, coordinate follow-ups, and drive commitments through completion
Serve as a liaison among the CEO, company leaders, employees, partners, and other external stakeholders
Build practical systems for delegation, inbox management, meeting preparation, task tracking, and follow-through
Anticipate competing priorities and address scheduling or communication issues before they disrupt the CEO's work
Maintain an accurate view of commitments and deadlines across the group
Coordinate meetings, events, and business travel when required
Handle sensitive business, personnel, and executive information with discretion
Continuously identify ways to reduce the CEO's administrative load and improve executive-office effectiveness
Additional Information
Location: Dublin, Ohio
Predominantly onsite, with occasional remote flexibility for individual circumstances
Permanent position
No regular travel required
Reports directly to the CEO
No direct reports
Relocation assistance is not available
Requirements
Direct, substantive experience supporting a CEO, President, founder, owner, or comparable C-suite principal
Demonstrated ownership of complex executive calendars, communications, meeting preparation, and follow-through
Senior Executive Assistant at keller-executive-search (Dublin, Ohio, United States) — aijobsearch
Excellent written and verbal communication skills, including the judgment to represent an executive professionally
Exceptional organization and prioritization skills in a fast-moving, multi-stakeholder environment
A proactive, independent working style and the ability to anticipate executive needs
Professional working proficiency in English
Ability to work predominantly onsite in Dublin, Ohio
College degree or a strong equivalent combination of senior C-suite support experience and relevant education or certification
Preferred
Experience supporting an executive in a rapidly growing or founder-led organization
Experience coordinating priorities across multiple companies, entities, or business units
Success establishing an executive support function or partnering with an executive new to dedicated EA support
Experience creating practical processes in an environment with evolving priorities
Benefits
Base salary of $100,000 to $120,000 annually
Annual bonus
Three weeks of paid time off
401(k) plan
Healthcare benefits
Agency statement
Keller is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit our website
Equal Opportunity policyEqual Employment Opportunity and Non-Discrimination PolicyEqual Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.
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Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.
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Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.
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Rhode Island: We do not request or require salary history from applicants.
Connecticut: We provide wage range information upon request or before discussing compensation.
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Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision-making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI-assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non-discrimination principles.
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Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.