Senior Pre-Construction Manager

Elmington Construction is a Nashville-based general contractor and construction management company providing comprehensive residential and commercial services with a partnership approach. We specialize in affordable and multi-family housing and have completed 36 projects with 17 more under construction in states across the US.

Our experienced leadership team understands market dynamics and has refined our processes to minimize typical construction conflicts, delivering exceptional results that provide clients confidence and peace of mind throughout their journey with the Elmington family.

All activities will be performed in support of the values of Elmington Construction.

Integrity ~ Precision ~ Growth ~ Driven ~ Relationships

POSITION SUMMARY:

The Sr. Pre-Construction Manager is responsible for overall estimate completeness, accuracy, and control of project budget.

KNOWLEDGE/SKILLS/ABILITIES:

• Communication skills: Ability to read, analyze and write proposals, reports and correspondence

• Work effectively with others as team member

• Demonstrate effective leadership in coordination of group work efforts

• Strong organizational and time management skills

• Demonstrate attention to detail

• Demonstrate drive and initiative in the performance of duties

• Meet deadlines and honor commitments made to others

• Demonstrate ability to handle stressful situations and deal with adversity

• Ability to handle heavy workload and multiple tasks concurrently

• Demonstrate sound judgment in matters of discretion

• Demonstrate effective negotiating skills/savviness

• Ability to think critically and solve problems

ESSENTIAL JOB FUNCTIONS:

• Prepare clear, properly formatted, conceptual, and detailed take-offs for all CSI divisions (simple through complex)

• Perform job-specific take-offs for active jobs

• Prepare material lists for projects

• Audit full estimates for contract alignment

• Confirm estimate conforms with requirements of local municipalities

• Confirm selections and specifications on projects match with owner intent

• Confirm any allowance designation and validate assumptions made

• Review final contracts (POs and Work Orders) for accuracy

• Provide input, coordination, and problem-solving at all stages of design that relate to construction and pricing

• Review documents for completeness; verify that previously accepted cost management suggestions are incorporated; provide constructability and check-set review comments to the design team to ensure quality

• Prepare & update the subcontractor/vendor list as necessary

• Identify, cultivate, and attract new subcontractors and vendors; develop, maintain, and enhance relationships; demonstrate knowledge of subs in various trades and regions

• Prepare Bid Packages to send to subcontractors - Communicate scope, pricing breakdown, alternates, etc. to bidders

• Issue bid invitations to subs/vendors - Ensure adequate bid coverage for each trade package (receipt of 3 bids minimum, 4 to 5 preferred); generate interest and get commitments on sub participation; obtain local participation to meet project needs

• Perform/manage document distribution - Ensure complete inventory of documents; distribute plans, specifications and all other pertinent documents to subcontractors

• Lead pre-bid conferences and/or perform job site visits, as required

• Appropriately address questions to architects/engineers for clarification

• Obtain and incorporate adequate costs in estimates to match contract terms and maximize profits (self-performed work, special conditions, labor burden, insurances, permits, bonds, taxes, licenses, contingency, fees, etc.); coordinate with the project management team as needed

• Fully analyze / scope subcontractor and vendor bids - Verify proper and complete scope; establish consistency between bids to allow evaluation of apparent low bidder; coordinate scope with other trade packages

• Ensure that all work scope items from the scope review are included in the estimate and that all costs are properly documented

• Assemble complete estimate based on review of project requirements

• Produce conceptual and schematic estimates; review and analyze historical cost information to develop and/or adjust estimates

• Provide alternate systems evaluations between milestone estimates, if required

• Evaluate labor pricing/production for specific projects and/or locations; demonstrate proficiency in material, labor, sub, and equipment pricing for all trade disciplines

• Assemble general conditions estimates for review by the manager

• Prepare innovative, technically creative cost management reduction options to resolve budget issues and meet project budget

• Coordinate preparation and assembly of complete, well-formatted estimate presentation/report

• Transfer/roll completed estimates to accounting/operations budgets

• Organize and file data for historical cost purposes

• Assist in the development and actively participate in the achievement of long-range strategies for estimating functions

• Assist with the preparation of RFP responses and sales presentations; attend pre-proposal meetings, as required

• Strive to create and maintain good relationships with subcontractors and vendors

• Manage 1-3 estimators to ensure deadlines are met and functions above are being performed

• Train/mentor estimators on drawing review, scope preparation, estimate assembly, and constructability issues

• Meet with project teams to understand the accuracy of estimates during the course of projects and incorporate lessons learned into the strategy for future projects

• Manage pre-construction planning with project teams including phasing plans, and initial schedules, and understanding project-specific needs to make sure costs are captured

• Lead pre-construction meetings with project management teams and development teams

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

SPECIFIC EDUCATION OR EXPERIENCE:

• Minimum of 4 years experience in the construction field (estimating or project management)

• 4 Year College Degree (Construction Engineering/Building Science/Construction Management Focus)

• Proficient with blueprint reading, and document interpretation for all design disciplines

• Proficient with communication of planset/bid package requirements to subcontractors

• Demonstrate effective use of technology with estimating related computer software (Planswift, Excel, Bluebeam, ProCore, Word, Outlook, MS Project)

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently sit, stand and walk.

• Regularly required to talk or hear.

• Frequently required to use hands or fingers to handle or feel objects, tools or controls.

• Occasionally lift and/or move up to 25 pounds.

• The noise level in the work environment is usually moderate.

• Temperature in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessary.

The Elmington Construction Experience

At Elmington Construction, we foster an entrepreneurial mindset, compensating for the value our team members bring to the table. We provide an environment that encourages room for advancement and career succession, recognizing and rewarding contributions to our collective success. With a team collaboration ethos, constant improvement is not just encouraged but embedded in our culture, offering autonomy to individuals who thrive on innovation.

Elmington Construction is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Elmington Construction makes hiring decisions based solely on qualifications, merit, and business needs at the time.