Senior Program Assistant, Administrative, Portfolio & Event Support, Mexico Office

At the International Finance Corporation (IFC), a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. In fiscal year 2026, IFC committed a record $105.6 billion to private companies and financial institutions in developing countries. For more information, visit www.ifc.org. IFC is now seeking to recruit a qualified Senior Program Assistant to join the IFC Mexico Country Team. The position is based in Mexico City. The incumbent will provide operational and administrative support to the FIG team across Mexico, Central America, and the Caribbean, including portfolio assistance and the coordination of strategic regional events for FIG LAC, as well as support to other teams based in the Mexico office (e.g., E S legal and other teams). Duties and Accountabilities The Senior Program Assistant's primary responsibility is to provide high-quality administrative and operational support to the FIG team, covering Mexico, Central America, and the Caribbean, and to other select teams based in the Mexico office. Duties and responsibilities include, but are not limited to, the following: General Administrative and Office Support • Provide a wide range of office support to the FIG team and management, coordinating across Mexico, Central America, and the Caribbean, and contributing to the achievement of the unit's work program. • Provide administrative and operational support to other select teams based in the Mexico office beyond FIG as needed. • Manage the team's travel, calendars, and day-to-day requests, troubleshooting when required. • Organize travel arrangements and logistics, working closely with Amex and, as necessary, liaising with country offices and external parties. • Support all administrative requests, such as office supply orders, staff directory changes, email distribution lists, visitor passes, and Webex/Teams meetings. • Provide guidance and respond to general queries from staff, managers, and consultants on IFC/WBG procedures, and facilitate links between colleagues in country offices, HQ, and other Bank counterparts. • Adept handling of critical files and confidential material with discretion, following the WBG Access to Information policy. • Support office-wide initiatives that promote diversity, equity, inclusion, communication, collaboration, and staff engagement. • Provide backup support to other ACS staff during absences and peak periods. Portfolio Assistance • Support the FIG LAC team in tracking and monitoring the active investment portfolio, including maintaining up-to-date records of key project milestones, disbursements, and client interactions. • Assist with the preparation, formatting, and coordination of portfolio review materials, including supervision reports, portfolio summaries, and management presentations. • Maintain and update iPortal, SharePoint, and OneDrive repositories for tracking, e-filing, and archiving purposes, applying appropriate record retention policies. • Coordinate with investment officers, analysts, and clients to gather required documentation and follow up on outstanding portfolio-related requests. • Support compliance and reporting processes by tracking deadlines and ensuring timely submission of required documentation. Strategic Regional Events Coordination • Lead the logistical planning and execution of FIG LAC regional strategic events, including senior management meetings, client forums, industry roundtables, and regional team off-sites. • Coordinate with internal teams, external vendors, and country offices across the LAC region to ensure seamless event delivery. • Manage event-related communications, invitations, agendas, and follow-up documentation. • Oversee budgeting and expense reconciliation for events, liaising with relevant finance and administrative teams. • Maintain a regional events calendar and proactively plan ahead to meet key deadlines and logistical requirements.