Sr. Administrative Coordinator (Office of General Counsel)

The Office of General Counsel, led by the Senior Vice President and General Counsel, is seeking an experienced, highly organized Sr. Administrative Coordinator to serve as a central member of the office’s administrative operations.

The Senior Administrative Coordinator will provide high-touch scheduling, front-office, financial, and administrative support to the OGC Executive Team and Practice Group Leads. Serving as a primary point of contact for the office, this position is responsible for complex calendar coordination and scheduling, reception and front-office operations, meeting logistics, invoice processing and financial administration, and other activities that help ensure the office operates efficiently and professionally.

Successful performance in this role requires sound judgment, discretion, initiative, adaptability, strong interpersonal skills, and exceptional attention to detail. The ideal candidate is a self-starter who learns quickly, anticipates needs, takes ownership of responsibilities, and is comfortable balancing routine administrative work with the changing priorities of a fast-paced executive and legal environment.

On-Site Requirement - This is an on-site position and is not intended to operate as a hybrid role. The Senior Administrative Coordinator serves as a primary front-office presence and provides real-time scheduling, financial administration, and administrative support to the OGC Executive Team and Practice Group Leads, the position is expected to report to the Homewood Campus five days per week and work on-site approximately 90–100% of scheduled hours.

For full consideration, candidates should submit a cover letter specific to this role along with their most recent resume.

Specific Duties & Responsibilities

Scheduling & Executive Support

• Manage complex calendars and scheduling for the Practice Group Leads, including internal and external meetings, events, travel-related scheduling, and appointments; proactively identify conflicts, coordinate priorities, and adjust schedules as needs change.

• Coordinate logistics for in-person and virtual meetings, including conference room and technology needs, and prepare and distribute meeting materials to ensure participants have timely and accurate information.

• Partner with the Chief of Staff and Executive Legal Specialist to coordinate administrative activities, prioritize requests, and support the day-to-day needs of the OGC Executive Team and Practice Group Leads.

Reception & Front Office Operations

• Serve as a primary front-office presence for the Office of General Counsel, welcoming visitors, responding to inquiries, directing guests and callers, and managing incoming mail and deliveries.