Sr. Administrative Specialist
- Compensation
- Not disclosed
- Location
- Caldwell, ID, US
- Work setup
- Not specified
- Seniority
- Senior
- Employment
- Contract
- Experience
- Not specified
- Category
- Administration
- Posted
Must have
- Skills and Abilities
- Build and maintain effective working relationships with supervisors, county employees, vendors and the public Proficient in office equipment and software applications relevant to the role; Microsoft O
- Special Qualifications
- Valid driver’s license Successfully complete a background investigation
- Education and Experience
- High School diploma or GED equivalency required At least two years’ experience in an administrative support role; print shop and/or mail room experience a plus An equivalent combination of experience
- Essential Physical Abilities
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and process documents, supervise the work and performance
- Disclaimer To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are in
- Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or gen
Full description
Job Summary
The primary responsibilities of a Sr. Administrative Specialist include receiving, sorting, and distributing mail and packages; assisting with graphic design, copy preparation, design setup, finishing, and laminating at the County Print Shop; processing print shop orders; and providing general clerical and customer service support. This role will also be working with the business team processing purchase orders, ordering supplies, and providing general administrative and customer support.
Key Responsibilities
Mail Handling:
Receive, sort, and distribute mail and packages to the correct department or recipient
Sort and prepare out-going and inter-office mail
Monitor postage meter usage daily for billing purposes
Print Shop Support:
Manage the print shop software application for tracking orders
Maintain an adequate inventory of consumable supplies based on usage across all Canyon County departments
Develop and maintain vendor relationships, as well as updating service logs
Printing, copying, and finishing tasks to complete print orders when ordered
Create identification badges for appropriate offices and departments
Create and update order for departments on Print Shop software
Administrative Support:
Manage incoming office supply orders, coordinate pickup, and oversee inventory management to ensure adequate stock levels and efficient distribution
Issue purchase orders for supplies according to office policies and procedures
Perform data entry and filing in support of office functions
Answer incoming telephone calls from the public and other county departments as needed
Compose routine correspondence
Handle filing tasks
Perform general clerical support for staff as needed
Customer Service:
Answer incoming telephone calls from the public and other county departments as needed, providing information and routing calls to the appropriate recipient
Respond to inquiries and requests, providing information on county services, policies, and procedures
Other Duties
Perform all work duties and activities following county policies, procedures, and safety practices
Lead or assist with special projects or additional tasks as assigned
Qualifications
Skills and Abilities
Build and maintain effective working relationships with supervisors, county employees, vendors and the public