OBXtek Inc.
Sr. Executive Assistant
- Compensation
- Not disclosed
- Location
- El Segundo, CA, US
- Work setup
- Not specified
- Seniority
- Senior
- Employment
- Contract
- Experience
- 10+ years
- Category
- Administration
- Posted
Skills
Must have
- More than 10 years of relevant experience consistent with the Senior category identified in Column N.
- At least four years of duties or assignments specifically supporting Department of Defense programs.
- Extensive experience performing military or civilian executive-level support services, protocol, information management, and administrative-support activities.
- Experience performing executive-staff support functions and military protocol information-management or operations-support activities.
- Demonstrated ability to interface with senior Government leadership, including military or civil-service leaders.
- Experience may be from Government, a federally funded research and development center, or a profit or nonprofit Government support or development contractor environment.
- Ability to organize and manage executive schedules, correspondence, information requests, meetings, records, travel, and suspense-driven administrative actions.
- Ability to handle sensitive and classified information in accordance with applicable security requirements.
- Strong written and verbal communication, organization, attention to detail, and ability to coordinate across multiple stakeholders.
Full description
Responsibilities
OBXtek is staffing for a Senior Executive Assistant to support Space Systems Command (SSC) requirements across the SSC Contracting Division (SZK), Products Division (SZP), and Space Domain Awareness and Combat Power Program Executive Office (SZ) functional areas. This position supports Hemisphere Task Order One (TO-1). This position provides executive-level administrative, protocol, information-management, office-management, personnel-support, and business-operations assistance. The primary work location is El Segundo, California.
Responsibilities
- Provide executive-level administrative support, office management, personnel-management support, human-resources support, and configuration and data-management assistance.
- Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, distribute mail, and provide office-support services.
- Manage executive schedules and coordinate staff activities, meetings, events, and conventions.
- Plan Government travel from initial booking through reimbursement-voucher completion using the Defense Travel System.
- Analyze, interpret, monitor, disseminate, and help resolve internal and external inquiries, requests, and Task Management Tool actions to support established deadlines.
- Review and coordinate performance reports and help ensure documents comply with applicable Space Systems Command, Space Force, Air Force, and Department of Defense policies, laws, and regulations.
- Facilitate interfaces with internal and external acquisition organizations and support the completeness and quality of acquisition- and requirements-related documents.
- Develop, document, modify, transition, and maintain standard functional databases needed to support mission requirements.
- Support Government civilian recordkeeping and civilian human-resource management activities, including vacancy identification, requisition justifications, Requests for Personnel Actions, security waivers, Core Personnel Documents, and Manpower Change Requests.
- Attend and support the scheduling, security controls, and execution of meetings and reviews.
- Issue meeting purpose and objectives in advance, capture action items and minutes, and disseminate meeting records in a timely manner.
- Assist with military and civilian awards, decorations, quarterly and annual awards, special trophies, package preparation, quality checks, status monitoring, and awards-board support.
- Develop and maintain schedules using standard Microsoft Office applications, including Microsoft Project when assigned.
- Coordinate effectively with senior Government leadership, military and civilian personnel, FFRDC personnel, contractors, and other authorized stakeholders.