Staff Accountant - Accounts Payable / Payroll
- Compensation
- Not disclosed
- Location
- Remote Worker - N/A
- Work setup
- Remote
- Seniority
- Staff
- Employment
- Not specified
- Experience
- Not specified
- Category
- Finance
- Posted
Must have
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- 2+ years of accounts payable, staff accounting, or related accounting experience required.
- Experience with payroll processing or payroll administration preferred; willingness and ability to become proficient in the company’s payroll system and payroll procedures required.
- Strong understanding of basic accounting principles, general ledger activity, and accounts payable processes.
- Experience with accounting or ERP systems; experience in a technology or SaaS environment is a plus.
- Proficiency with Microsoft Excel and/or Google Sheets.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple deadlines and priorities in a fast-paced environment.
- Strong analytical and problem-solving skills.
- Clear and professional written and verbal communication skills.
- Ability to work independently while collaborating effectively across departments.
- High level of discretion when handling confidential financial and business information.
Nice to have
- Experience working for a technology, SaaS, or high-growth company.
- Experience with automated accounts payable or expense management platforms.
- Familiarity with purchase orders, procurement workflows, and approval controls.
- Experience assisting with month-end close and general ledger reconciliations.
- Experience with 1099 reporting and vendor compliance.
- Experience improving or documenting accounting processes and procedures.
Full description
Staff Accountant - Accounts Payable / Payroll
The Staff Accountant - Accounts Payable / Payroll is responsible for managing the company’s day-to-day Accounts Payable and Travel & Expense operations, while providing payroll support and backup coverage, as well as assisting with general accounting and month-end close activities. The company is continuously evolving from a technology and business offering standpoint; as such, it should be expected the role will evolve and grow in parallel.
This role will have primary responsibility for the company’s accounts payable function, including invoice processing, vendor payments, vendor maintenance, expense transactions, reconciliations, and resolution of vendor-related issues. The position will also be cross-trained to support the payroll function and provide payroll coverage during planned and unplanned absences of the Payroll & AP Manager.
This role works closely with Accounting, Finance, Human Resources, Operations, and other departments to maintain accurate financial records, ensure timely and accurate payments and payroll processing, resolve issues, support month-end close, and strengthen accounting processes and internal controls. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced technology environment, and able to manage multiple priorities while maintaining a high degree of accuracy, confidentiality, and accountability.
Key Responsibilities
Accounts Payable
- Manage the day-to-day accounts payable function from invoice receipt through payment.
- Review invoices for accuracy, appropriate documentation, coding, and required approvals.
- Process vendor invoices accurately and timely within the accounting system.
- Prepare and process vendor payments through ACH, check, wire transfer, or other approved payment methods.
- Monitor outstanding invoices and ensure payments are made in accordance with established payment terms.
- Maintain accurate vendor records, including payment information and supporting documentation.
- Research and resolve invoice discrepancies, duplicate invoices, payment questions, and other vendor issues.
- Respond to vendor inquiries professionally and timely.
- Reconcile vendor statements and investigate outstanding or aged items.
- Manage employee expense reports and corporate credit card transactions, as applicable.
- Review expense and corporate card transactions for appropriate coding, supporting documentation, and business purposes.
- Maintain organized and complete accounts payable documentation and audit trails.
- Monitor AP deadlines and ensure timely completion of invoice processing and payment activities.
- Identify and escalate unusual or high-risk transactions, payment issues, or discrepancies.