Staff Accountant I

Requisition #: 49530

Status: Full-time, Non-Exempt

Schedule: Monday – Friday, 8AM – 5PM

Onsite or Hybrid: Onsite

Bilingual (English/Spanish): No

POSITION SUMMARY:

Under the direction of the Accounting Manager, the Staff Accountant I will be responsible for assisting in the daily operational duties of the Finance Department. Duties include, but are not limited to, accounts payable, accounts receivable, cash management, cost accounting, fixed assets, expense management, taxes, and internal and external audits in accordance with GAAP.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process and review invoices, ensuring accuracy, proper documentation, and compliance with organizational policies and grant requirements.

• Code and enter invoices into the accounting system, ensuring correct allocation to expense accounts, departments, and funding sources.

• Prepare and process check payments, ACH transfers, and electronic payments in a timely manner.

• Reconcile vendor statements and address any discrepancies or payment issues.

• Maintain and update vendor records, including W-9 forms and 1099 reporting requirements.

• Generate end of year 1099’s for all vendors and submit to the IRS

• Assist with month-end and year-end closing processes, including reconciling accounts payable balances.

• Ensure compliance with agency regulations, funder requirements, and internal accounting controls.

• Respond to vendor inquiries and maintain positive relationships with suppliers.

• Reconcile and process corporate credit card transactions.

• Record on a bi-monthly basis 340B revenue and expenses.

• Assist team members with identifying and recording monthly accruals

• Maintain and reconcile both the prepaid expense schedule and the prepaid insurance expense schedule on a monthly basis.

• Upload outgoing positive pay lists/EFTs to bank website.

• Cross train with team members to perform subcontractor activity posting for County and Medi-Cal Waiver invoicing of home-based case management program.

• Assist Accounting Manager with duties and tasks as identified.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.