Student Office Assistant (Business & Finance)

POSITION SUMMARY

The Student Office Assistant supports the Business & Finance Department by assisting with administrative tasks, financial operations, front-desk customer service, and special projects. This role is designed to provide students with hands-on experience in professional office and finance operations while helping maintain the efficiency of departmental services across campus.

KEY RESPONSIBILITIESAdministrative Support

• Provide general office support including answering phones, taking messages, filing, scanning, copying, and organizing departmental documents.

• Assist with maintaining spreadsheets, logs, or basic databases related to departmental operations.

• Support preparation and distribution of correspondence, memos, and reports.

• Perform additional administrative and clerical duties as assigned.

Customer Service & Campus Engagement

• Provide front-desk assistance for the Business & Finance office, answering routine questions from students, staff, or vendors.

• Direct walk-ins to the correct staff member or department (Accounts Payable, Payroll, Student Accounts, etc.).

• Help explain basic processes (like how to pay fees, request reimbursements, etc.) using office FAQs.

Accounts & Finance Support

• Assist with preparing purchase orders, check requests, or invoice tracking.

• Help maintain vendor files and assist with document collection (e.g., W-9s).

• Support data entry for expense tracking, budget logs, and other financial records.

• Assist with assembling reports, audit preparation materials, or departmental budget packets.

Special Projects

• Assist with policy and procedure updates by proofreading or formatting documents.

• Support scanning and digitizing old records for easier access.

• Participate in financial literacy programming (e.g., workshops on budgeting, credit, or student loan repayment).

Professionalism & Confidentiality

• Maintain confidentiality and accuracy when handling sensitive financial or departmental information.

• Demonstrate professionalism, punctuality, and strong interpersonal skills in all interactions.

QUALIFICATIONS

• Must be a current student enrolled in the federal work study program and in good academic standing.

• Dependable, punctual, and detail-oriented.

• Strong organizational, communication, and customer service skills.

• Ability to handle confidential information with professionalism.

• Basic knowledge of Microsoft Office (Word, Excel, Outlook) or willingness to learn.

• Ability to work independently and as part of a team.

WORK SCHEDULE

• Shifts are scheduled during standard business hours.

• Hours are contingent upon federal work study award allocation and student class schedule.

COMPENSATION

• Hourly rate based on federal work study guidelines.