CVPeople Tanzania
Supervisor: Archivist
- Compensation
- Not disclosed
- Location
- Dar es salaam, Tanzania
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 3+ years
- Category
- Not specified
- Posted
Must have
- Education: Bachelor's degree in Library Science, Information Management, or a related field.
- Experience: At least 3-5 years of experience in archive management, document handling, or records management, preferably in a banking or financial institution.
- Strong organizational and supervisory skills.
- Proficiency in document digitization and archive software systems.
- Excellent communication and interpersonal skills for handling customer queries and coordinating with other departments and branches.
- Ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy in data entry and reporting.
- Knowledge of archival standards and procedures.
- Experience in developing and implementing archive and retention policies.
- Familiarity with document retrieval and destruction processes.
- Ability to provide training on document digitization to staff.
- Proficiency in preparing and presenting activity reports.
Full description
Job Purpose
- Supervision of Bank’s documents which are kept in creation offices and archives sites.
- The movement, retrieval and destruction of documents being managed through adequate
control mechanisms.
- Responsible for the administration and coordination of all activities relating to the archive and
the implementation of the records and archive strategy.
- Ensure capturing of data properly into the ELO system and preparation of reports.
Responsibilities
- Providing input to the Manager Banking operations in processing in formulation of and
obtaining approval for archive Unit processes and budgets.
- Proper handling of archive documents
- Daily preparation of reports
- Handling any customer queries through the branch network.
- Retrieval of documents when requested as per signed SLA.
- Receiving of documents from Branches & HQ to archive sites.
- Ensure capturing of data properly into the ELO system.
- Any other duties assigned by Manager Banking Operations or Head of Banking Operations &
IT
- To ensure system rights are provided timely.
- To provide Training of document digitization to staffs
- Communicating with other departments and branches regarding the movement of documents
whose time has elapsed in creation offices.
- Following proper procedures for records due for destruction.
- Work with the Bank's departments to identify records and archive information, prioritise data
gathering and undertake the data gathering process, identifying, and capturing data from the
archived documents.
- Lead the creation of a digital catalogue using Archives software. Ongoing filing and
cataloguing of records and archive material.
- Updating the Banks' Archives and retention policy and procedure manual in line with newly
adopted standards.
- Coordinate and oversee internal and external use of archival Materials and document
digitization process system.
- Coordinate the process for granting access to the archive by users, logging all requests and
access on an archive monitoring form.
- Administration and coordination of all activities relating to the archive and the