Team Secretary in CITI/Bank of America Team - ARTIS (part-time role at 0.8 FTE, 4 days per week)

LONDON BASED1 x part time (0.8 FTE, 4 days per week)Working days must include Tuesday, Wednesday and Thursday, with a minimum of 50% office attendance in line with the Bank’s flexible working policyDirectorate Description:

ARTIS is a PRA Directorate and is formed of:

• the Authorisations Division, which deals with regulatory transactions where firms apply to carry out PRA regulated activities, or make changes to the activities they undertake;

• the Regulatory Technology, Data and Innovation Division; and

• the four divisions responsible for the supervision, as a host regulator, of the UK activities of banks, custodians and designated investment firms headquartered in over 50 overseas jurisdictions – including some of the world’s highest profile firms.

US Banks Division (USB) contributes to financial stability by scrutinising and influencing the safe operation of US banks active in the UK.

To achieve this in US Banks Division:

• they supervise some of the largest, most complex, and important institutions regulated by the PRA. Six of the top twenty institutions (by impact score) are supervised in the Division;

• these firms have very large corporate and investment banking operations, include the top four custodians and five of the ten largest payments, settlement and clearing operations;

• the combination of complex businesses and legal structures requires some of the most challenging, creative, and nuanced supervision carried out by the PRA;

Job Description:

We are looking to recruit a London based part time 4 x days per week support team member to provide dedicated support to Senior Managers and teams within USB and EOB. This is a great opportunity to play a pivotal role within the division and would suit individuals who are looking to develop their skills and experience of working in busy office environments. Role is part-time, London based and the role holder will be expected to be in the Office the Bank standard time of 50%. The Bank supports flexible working.

The position has a varied and interesting workload where you will be able to display your initiative. It will suit colleagues who are able to prioritise their workload and manage numerous tasks as there are a wide range of responsibilities in both areas. The jobholders will need to be well-organised; good at communicating; be comfortable liaising at all levels (internally and externally); be flexible; and be able to work effectively within their team.

The role will also involve working alongside the other divisional and directorate wide support team members to ensure a consistent approach to administrative challenges.

Other responsibilities are:

• Managing the Senior Managers’ diary including dealing with meeting requests, using judgement on which meetings take priority and ensuring diaries are maintained efficiently and effectively to maximise use of time;

• ensure the Senior Managers receive the correct papers/information for meetings in advance;

• monitoring and chasing compliance standards for the team, including logging incoming correspondence to ensure that service standards are met, following up on weekly compliance reports and housekeeping;

• arrange travel for Senior Managers and team members, including collaborating closely with the Head of Division PA to arrange the travel agenda if appropriate, preparing a detailed travel itinerary and collating required documents and briefing. Complete expenses on return following the Bank guidelines;

• provide cover for the Head of Division PA and wider ARTIS support team

Role Requirements:

Minimum criteria

• strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines;

• ability to manage multiple tasks and issues quickly and effectively;

• self-starter who can operate proactively with limited guidance using own initiative to find imaginative solutions to competing demands, especially on the Senior Managers time;

• ability to build good working relationships and networks at all levels, both internally and externally;

• high level of accuracy and a good attention to detail;

• good technical skills including ability to use Word, PowerPoint and Outlook, Excel and OneNote.

Essential criteria

Candidates with the following skills and qualities will be able to make a particular difference to this role:

• be a part of and work in a strong team environment displaying enthusiasm, reliability and flexibility and be willing to take on new challenges and assist colleagues when required;

• ability to handle confidential and sensitive data with a high degree of discretion, always maintaining confidentiality.

Our Approach to Inclusion

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve.

At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it’s by drawing on different perspectives and experiences that we’ll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

For most roles where work can be carried out at home, we aim for colleagues to spend half of their time in the office, with a minimum of 40% per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them, their team and stakeholders.

Finally, we're proud to be a member of the Disability Confident Scheme. If you wish to apply under this scheme, you should check the box in the ‘Candidate Personal Information’ under the ‘Disability Confident Scheme’ section of the application.

Salary and Benefits Information

We encourage flexible working, part time working and job share arrangements. Part time salary and benefits will be on a pro-rated basis as appropriate.

Salary is circa £27,000 - £29,000 (which would then be pro rated for part time hours). In addition, we also offer a comprehensive benefits package as detailed below:

• Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year. The Bank has the discretion to vary standard accrual rates and dial up and dial down rates at any time and to withdraw dial up and dial down options at any time.

• A discretionary performance award based on a current award pool.

• An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.

• 26 days’ annual leave with option to buy up to 12 additional days through flexible benefits.

• Private medical insurance and income protection.

National Security Vetting Process

Employment in this role will be subject to the National Security Vetting clearance process (and typically can take between 6 to 12 weeks post offer) and the passing of additional Bank security checks in accordance with the Bank policy. Further information regarding the vetting and security clearance requirements for the role will be provided to the successful applicant, and information about how the Bank processes personal data for these purposes, is set out in the Bank's Privacy Notice.

The Bank of England welcomes applications from all candidates, but as a UK Visas and Immigration (UKVI) approved sponsor, we have a responsibility to comply with the Immigration Rules and guidance. As such, our ability to employ individuals who require sponsorship for immigration purposes is limited. The Bank cannot guarantee that you and / or the role you are applying for will be eligible for sponsorship and that any application made to UKVI will be successful. Eligibility will therefore be considered on a case by case basis.

The Application ProcessImportant: Please ensure that you complete the ‘work history’ section and answer ALL the application questions fully. All candidate applications are anonymised to ensure that our hiring managers will not be able to see your personal information, including your CV, when reviewing your application details at the screening stage. It’s therefore really important that you fill out the work history and application form questions, as your answers will form a critical part of the initial selection process.

The assessment process will comprise of two interview stages. This role closes on 11th Nov.Please apply online, ensuring that you complete your work history and answer ALL the application questions fully and in detail as your application will not be considered if all mandatory questions are not fully completed.