MicroSourcing
Virtual Assistant
- Compensation
- Not disclosed
- Location
- Not listed
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 1+ years
- Category
- Administration
- Posted
Skills
Must have
- 1–2 years of proven experience as a Virtual Assistant, Administrative Support, or Operations Support Specialist.
- Advanced proficiency in Microsoft Excel and Google Sheets for data consolidation, formatting, and reporting.
- Excellent written and verbal English communication skills for executive business correspondence.
- High level of accuracy, strong analytical capabilities, and keen attention to detail when processing numerical metrics.
- Strong organizational and time-management skills to work independently and meet strict reporting deadlines in a remote environment.
Nice to have
- Hands-on experience with data visualization tools and dashboard creation.
- Familiarity with AI tools and implementation to automate routine administrative tasks and streamline workflows.
- Knowledge or experience working in environments compliant with ISO standards (ISO 9001, ISO 14001, ISO 45001, ISO 27001).
- Experience with basic invoice reconciliation, financial data tracking, and document control systems.
- Background supporting engineering, construction, or project management operations.
Full description
Discover your 100% YOU with MicroSourcing!Position: Virtual Assitant
Location: Mall of Asia Complex, Pasay City
Work setup & shift: Hybrid | Night shift
Why join MicroSourcing?You'll have:
- Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Your Role:
As a Virtual Assistant, you will:
- Consolidate data from project sites and departments to assist in preparing daily, weekly, and monthly Management Information (MI) reports.
- Update complex spreadsheets, trackers, and visual dashboards to maintain high data accuracy and readability for executive leadership.
- Manage the Operations Manager's calendar, schedule virtual meetings, and coordinate professional email correspondence.
- Organize digital files, engineering blueprints, and project documentation in secure cloud storage under strict document control standards.
- Perform routine data entry, verify field data integrity, execute basic invoice reconciliations, and draft standard operating procedures (SOPs), memos, and meeting minutes.
What You Need:Non-negotiables
- 1–2 years of proven experience as a Virtual Assistant, Administrative Support, or Operations Support Specialist.
- Advanced proficiency in Microsoft Excel and Google Sheets for data consolidation, formatting, and reporting.
- Excellent written and verbal English communication skills for executive business correspondence.
- High level of accuracy, strong analytical capabilities, and keen attention to detail when processing numerical metrics.
- Strong organizational and time-management skills to work independently and meet strict reporting deadlines in a remote environment.
Preferred skills/expertise
- Hands-on experience with data visualization tools and dashboard creation.
- Familiarity with AI tools and implementation to automate routine administrative tasks and streamline workflows.